Band 5 Office Manager required in Knockbracken
Your new company
A leading public sector organisation in Belfast is seeking a highly organised and proactive Office Manager to support its executive leadership team. This is a key role providing high-level administrative and business support to the Chair, Chief Executive, and Board Secretary, ensuring the smooth and efficient running of executive operations.The successful candidate will have proven experience in office and team management, excellent communication skills, and the ability to handle sensitive information with discretion. This is a dynamic and varied role requiring initiative, attention to detail, and strong leadership capabilities.
Your new role
As Office Manager, you will:
* Lead the administrative functions for the Chair and Chief Executive’s office.
* Manage correspondence, draft responses, and liaise with internal and external stakeholders, including government departments and elected representatives.
* Organise corporate events, VIP visits, and official functions.
* Oversee filing systems, procurement processes, and office supplies.
* Support governance processes including Board and Committee meetings.
* Line manage administrative staff and ensure effective induction, training, and performance management.
* Monitor budgets and contribute to service improvement initiatives.
* Ensure compliance with policies including health & safety, equality, and records management.
What you'll need to succeed
Essential Criteria:
* A university degree
and
at least 1 year’s experience supervising staff at Band 4 level or equivalent,
OR
At least 5 years’ administrative experience including 2 years’ staff supervision at Band 4 level or equivalent.
* Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Excellent written and verbal communication skills.
* RSA Typing Qualification, ECDL, or equivalent business administration/management qualification.
* Confident telephone manner and strong interpersonal skills.
* Ability to minute meetings and work independently with initiative.
* Full UK driving licence and access to a car (reasonable adjustments will be made for applicants with disabilities).
Desirable:
* Experience with Health & Social Care systems and processes.
What you'll get in return
1. Opportunity to work closely with senior leadership in a high-profile role.
2. Competitive salary aligned with Band 5.
3. Supportive team environment and opportunities for professional development.
4. Belfast-based office with free parking and access to on-site facilities.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
# 4724234