Job Description
RESPONSIBILITIES & DUTIES
Programme / Project Support (Primary Focus)
* Own and maintain the CDRL tracker as a live control document
* Ensure all CDRL deliverables have clear owners, dates, and status
* Proactively chase inputs and manage deadlines
* Align deliverables to the CMS (working with Scheduling) and reporting milestones
* Provide weekly/monthly reporting on deliverables status and risks
* Maintain central action and decision logs from leadership meetings
* Capture and track actions, owners, and deadlines
* Actively follow up and close out actions
Governance & Reporting
* Coordinate inputs to monthly MoD / GSO / programme reporting cycles
* Ensure submissions are complete and aligned
* Support preparation for reviews, boards, and governance gates
Document Control
* Manage document systems (SharePoint / Windchill, for the FSS Programme – POC for access etc.)
* Ensure version control, naming conventions, and auditability
* Control transmittals (uploads to Windchill for Monthly Submission, BMT transmissions etc.) and formal submissions to GSO
* Maintain records of approvals and issue history
* Flag risks linked to late or poor-quality CDRL deliverables
* Support updates to risk/issue logs where relevant
Administrative Support (Secondary Scope)
* Schedule and organise meetings, reviews, and governance forums
* Manage agendas, minutes, and action logs
* Maintain distribution lists and communications
* Support document formatting, pack collation, and issuing
Qualifications
QUALIFICATIONS, SKILLS & EXPERIENCE
* Mathematics and English GCSEs (or equivalent) at Grade C or above
* Between 1-2 years’ experience in a busy administration role
* Strong attention to detail
* Be strong with MS Excel, MS PowerPoint, MS Word
* Good organisational skills and the ability to work on own initiative
* Good communication skills with ability to deal with enquiries
* Ability to multi-task, manage deadlines and workload
Additional Information
The Package:
* Competitive base pay
* Company pension
* Life Assurance
* Onsite parking
We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination.
We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance.
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