Job Description
3 months contract with a local authority
Job Purpose
* The Operational Support and Administrative Assistant will be responsible to Corporate Relationship Officer(s) (CRO) for the day-to-day provision of the full range of operational support and administrative activities in accordance with the council policies and departmental procedures.
Key Duties/Accountabilities
* Undertake both financial and non-financial business support activities in relation to the operational requirements of the Office of the Chief Executive.
* Maintain any administrative and financial records or databases using both manual and computerised systems as appropriate, for example, budget monitoring, inventories.
* Provide support to the secretariat of the Corporate Management Team which will include the management of papers on modern.gov. or any other relevant governance and meeting software packages.
* Assist with the preparation of committee/ sub-committee reports within the deadlines involved.
* Arrange meetings as required, including the timely circulation of papers required and the coordination of related and other papers.
* Lead the daily management of the handling of incoming mail addressed to the Chief Executive personally or his office and ensure that correspondence referred to other departments is acted upon and followed up as required.
* Manage the office inbox and ensure enquiries are dealt with promptly and appropriately.
Essential Experience Required
* Experience servicing regular senior management team meetings with experience of the use of relevant governance and meeting software packages, for example modern.gov.
* Experience supporting meetings, including the coordination and issuing of meeting papers, taking and preparing minutes.
* Experience carrying out operational and administration duties within an office environment to strict deadlines including maintaining a filing system.
Essential Qualification Required
* Applicants must, as at the closing date for receipt of application forms have at least five GCSEs (Grades A - C) including English, or equivalent qualifications, or have passed the council’s computer-based assessment skills test and have been appointed as WPO/Clerks, Clerical Officers or Business Support Clerks.
Additional information to note
* Working hours: 37 hours per week.
* Location: Donegall Square, Belfast, BT1 5GS, United Kingdom
* The role closes on 15th August 2025, apply ASAP.
Requirements
Requirements
* At least five GCSEs (Grades A - C) including English, or equivalent qualifications
* Experience in servicing senior management team meetings
Requirements
Be responsible to Corporate Relationship Officer(s) (CRO) for the day-to-day provision of the full range of operational support and administrative activities in accordance with the council policies and departmental procedures.