Job Description
Our client is keen to employ an experienced payroll professional as a Payroll & HR Officer to join their friendly team.
Duties include;
* The selected individual will be tasked with overseeing the payroll for approximately 140 employees.
* In addition to this responsibility, the payroll team member will engage with their expanding client base to manage, process, and administer monthly pensioner payrolls.
* Furthermore, the position will encompass various ad hoc finance and payroll-related responsibilities appropriate to the role's level.
* Facilitate the seamless operation of payroll systems by coordinating with service providers to address system issues or implement changes, and promptly report any suggested modifications or concerns regarding the payroll computer system to management.
* Collaborate with the Financial Consultant to develop and uphold payroll policies and procedures that are relevant, appropriate, and compliant with legal and regulatory standards.
* In partnership with senior colleagues, efficiently manage the onboarding of new pensioner payrolls in accordance with the established process.
* Similarly, work alongside senior colleagues to effectively oversee the termination of existing pensioner payrolls following the designated exit procedure.
* Ensure that payroll reports are meticulously prepared and processed, complying with statutory filing obligations (such as P14/P60, P45, and P46) and distributed within the stipulated timelines.
* Conduct monthly and year-end reconciliations (including Payroll, PAYE, NIC, and Auditor's schedule), ensuring figures are balanced and necessary payments are arranged.
* Conduct bank verifications, perform monthly reconciliations, manage communication regarding contributions, update cashbooks, and process BACS payments for primary clients. Provide assistance to colleagues as necessary.
* Plan and implement the tax year-end process, ensuring completion and submission for review and signature before distribution.
* Maintain documentation of workflows, keeping the Financial Consultant informed of the current status and any potential issues. Enhance the Firm's services by identifying, introducing, and refining internal processes to boost accuracy and ensure consistency.
* Guarantee a complete audit trail by obtaining and organizing backups for client bank transactions in preparation for external audits.
* Record and preserve data in accordance with business protocols, specifically adhering to the "Compliance Procedures Manual" and data protection legislation.
* Participate in all necessary training to enhance relevant personal knowledge, skills, and capabilities, while pursuing qualifications pertinent to the role. Exhibit ongoing professional development by maintaining current knowledge and documenting it according to internal procedures. Comply with all established policies and procedures related to compliance, health and safety, and quality management.
You will have:
* a minimum of 12 months of payroll bureau experience or experience managing multiple payrolls simultaneously Processed EPS, FPS and P45s
* They must have a comprehensive understanding of the employee payroll lifecycle and be capable of working independently due to the sensitive nature of payroll information. Additionally, they should be comfortable addressing payroll inquiries from employees, retirees, and team members.
* Experience with pension auto-enrollment, salary sacrifice, and knowledge of pension scheme regulations is essential.
* Candidates should also be proficient in manual tax calculations and familiar with tax codes.
* They must be able to process and interpret court orders, child maintenance, and pension sharing orders, as well as conduct minimum wage assessments. Proficiency in Word and Excel is required, along with strong communication skills via telephone and email to interact effectively with colleagues and pensioners.
* Good time management and organizational abilities are necessary.
* Experience with Sage, Profund (P3), and Xero Accounting or similar software is preferred.
* A CIPP Payroll Technician Certificate qualification is ideal, or candidates should be willing to pursue this certification. Experience in onboarding new payroll clients is also required.
If the above ticks your boxes, then apply now!
INDPAY
49583RC