Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co‑investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customised solutions. Our specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit. Through our collaborative and committed culture, we find new ways to solve complex problems together and deliver innovative investment opportunities across private markets. Pantheon currently manages approximately $82.3 billion in AUM across all its strategies, serving more than 750 institutional and 638 private wealth clients worldwide.
The HR Administrator will support the Pantheon HR Team in the UK by delivering high‑quality, accurate, and efficient HR operational services across the employee lifecycle.
The ideal candidate is a highly organised and detail‑oriented coordinator, capable of managing multiple competing priorities while maintaining exceptional standards of accuracy. They will take a proactive approach to their work, anticipating needs, identifying issues, and ensuring tasks are completed to a consistently high standard.
Responsibilities
* Coordinate and execute HR processes across the employee lifecycle (including onboarding, off‑boarding, probation, contractual changes, and family leave), ensuring all tasks are completed accurately and within agreed timelines.
* Maintain and continuously ensure the integrity, accuracy, and completeness of HR data across systems and employee records.
* Create, organise, and maintain structured and audit‑ready employee files and documentation.
* Administer employee benefits processes, ensuring timely and accurate enrolment, updates, and communications.
* Manage the HR inbox, prioritising and responding to queries in a timely manner, escalating where appropriate.
* Produce HR reports from the HRIS with a high degree of accuracy and attention to detail.
* Support HR and company‑wide projects, managing multiple workstreams effectively and delivering to deadlines.
* Provide day‑to‑day administrative support, including scheduling and invoice processing, ensuring efficiency and accuracy.
* Ensure compliance with relevant laws, regulations, and internal policies, proactively identifying and escalating any risks.
* Own and manage the monthly payroll submission process, ensuring data accuracy and timely delivery.
* Support L&D activities, including scheduling, tracking, and coordination, ensuring smooth execution.
Knowledge and Experience
* Strong experience required in an HR Administrator or similar role, preferably within a Financial Services/Professional Services company.
* Exceptional attention to detail, with a strong track record of maintaining accurate data and documentation.
* Highly organised, with the ability to manage multiple competing priorities and consistently meet deadlines.
* Proven ability to work effectively in a fast‑paced, high‑volume environment without compromising on quality.
* Proactive and self‑motivated, with the ability to anticipate needs, identify issues, and take ownership of solutions.
* Strong administrative and organisational skills, with a structured and methodical approach to work.
* Strong communication skills, with the ability to interact effectively with a range of stakeholders.
* Analytical and solution‑oriented mindset, with the ability to resolve issues efficiently.
* Strong interpersonal skills and a collaborative team approach.
* Professional, positive attitude with a high level of accountability.
This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job‑related duties as reasonably requested by your manager.
Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.
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