Job Description
To ensure the effective, efficient and fully compliant management and processing of all HR administration, in line with all regulatory requirements.
1. To provide an effective Human Resources administration service relating to the employment lifecycle and employee relations matters
2. To receive, check, and progress all divisional staff change forms, including upload to iTrent and interface with the Divisional Resourcing team, HR Data Office, and Payroll department to ensure accurate and timely processing.
3. Note taking at confidential meetings
4. To ensure accurate HR records on all employees including but not limited to hand over from onboarding, quality assurance, electronic filing of all pertinent documents
5. Reference provision and third-party requests for letters
6. Mailbox management, cleanse and filing
7. System updates for all employee lifecycle activity
8. Build positive and engaging relationships with all key stakeholders including regular update, tracking and audit with internal departments
9. Preparing and submitting documentation for DSARs
10. Tracking and monitoring DBS and visa renewals for the regions
11. Complete Ad hoc reports
12. Participate in HR projects where required – including ownership of project and recommendations towards automation and streamlining projects associated with HR Administration
13. Give first line policy advice- direction to policy and direction to key elements
14. Any other reasonable duties as directed by the HR Business Partner
15. Some travel within region may be required.
PERSON SPECIFICATION
16. Previous HR and/or Administration experience
17. Familiarity with HRM Systems, Excel and Reporting
18. Articulate, proactive and professional
19. Organised and process driven
20. Excellent communication and interpersonal skills
21. Strong decision-making, negotiation and influencing skills
22. RTW in UK
The role will require an individual who is
23. Articulate personable, supportive and efficient
24. A proactive solutions provider – able to think around a problem to resolve issues
25. Literate and numerate – comfortable with reporting and accuracy
26. Energetic, understands the need for urgency and is results driven
27. Organised, detail orientated and keen to complete
28. Precise and compliance focused
29. Resilient – not afraid of a challenge or hard work and can increase pace as and when necessary
30. A good judge of situations and can identify the key signals in a noisy environment
31. A team player - willing to ‘join in’ and happy to go out of their way to support others
Knowledge & Experience (advantageous but not essential)
32. Worked in an HR or Administration team previously
33. Has knowledge of OFSTED and CQC guidelines, in relation to compliance and regulations in the Children’s Sector
34. Understands the principles of Safer Recruitment and is trained up to date on these guidelines
35. Knowledge of Recruitment within the Social Care Sector, specifically Children’s Homes Regulations (CQC and Ofsted).
36. Familiar with Anti-discrimination and Equal Opportunities legislation