Job Advert
Operational Executive Assistant
Fixed Term Contract until end April 2026
Location – Unipart House, Cowley
£40,000 per annum, plus car / car allowance, 33 days holiday, pension, bonus, life assurance, employee assistance programme, wellbeing support, and flexible benefits scheme
About the Job
As the Operational Executive Assistant, you will provide comprehensive support to the Managing Director, ensuring the efficient and effective operation of the UK Logistics and Transport function. This role requires a highly organised, proactive, and discreet individual with exceptional organisational, communication and interpersonal skills. You will manage complex scheduling and presentations, conduct research, and be responsible for reporting and data that will aid decision making. You will act as a key liaison between the UK Logistics and Transport MD and internal/external stakeholders
As part of your key responsibilities you'll:
* Coordinate diary management, including, scheduling appointments, meetings, and travel arrangements as required
* Anticipate and resolve scheduling conflicts and prioritising appointments based on importance
* Increase effectiveness by preparing comprehensive meeting agendas, presentations, and briefing materials
* Attend strategic meetings as required, and support follow-up actions to ensure these are completed
* Proactively manage logistics for meetings, including room bookings, catering, and equipment setup when required
* Conduct thorough research on various topics as requested by the MD, compiling and summarising findings in clear and concise reports
* Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism
* Assist with the preparation of performance reports and presentations
* Act as a point of contact for internal and external stakeholders
* Maintain confidential information with discretion and professionalism
* Build and maintain strong relationships with key contacts across the organisation
* Handle ad-hoc administrative tasks as required
About You
We'd love you to have the following skills and experience, but please apply if you think you'd be able to perform well in this role
* Previous experience in an Executive Assistant role
* Attention to detail and accuracy of work
* Strong interpersonal skills and have the desire to build relationships at all levels of the operation
* Excellent communication skills
* Strong Microsoft and / or Google suite skills - we use Google at Unipart
* A proactive and solution-oriented mindset, with a focus on continuous improvement
Our recruitment and selection process has been developed to ensure that it is consistent, fair and provides equality of opportunity - all selection decisions are based solely on technical and behavioural competencies. We do not discriminate on the grounds of race, colour, or nationality, ethnic or national origins, sex, gender reassignment, sexual orientation, marital or civil partnership status, pregnancy or maternity, disability, religion or belief, age or any other current or future protected characteristic as defined in the current Equality Act of England and Wales. As an organisation we also promote an environment which encourages diversity of characteristics and thought, where you feel included, safe and confident to be the best version of yourself and do your best work every day.