Governance Administrator | Head Office, Lisburn Road
Job Summary
To provide professional and proactive administrative support across Governance, Health & Safety and Fire Safety functions within the Quality & Governance Directorate. This administrative role will focus on tasks such as maintaining compliance and inspection records, supporting incident and claims documentation, tracking actions and deadlines, preparing reports, and coordinating meetings. The role also involves extracting and presenting data from platforms and systems, producing bulletins and ensuring timely follow-up on compliance actions. Through accurate record-keeping, effective coordination, and professional communication, the post holder will help the Directorate maintain high standards of safety, compliance, and governance.
Key Accountabilities
* Provide skilled administrative support across Health & Safety, Fire Safety, and Governance functions.
* Maintain accurate compliance, inspection, and incident records, ensuring timely follow-up on actions.
* Use databases and other systems to extract and present data for reports, dashboards, and committee papers.
* Coordinate Fire Risk Assessment records, action plans, and related compliance documentation
* Assist with preparing and issuing safety communications, bulletins, and policy updates.
* Support claims handling, including evidence gathering, redaction, and liaison with insurers and loss adjusters.
* Arrange and support meetings, including preparing agendas, minutes, and tracking actions
* Undertake general administrative tasks to support the Directorate as required.
About the role
Requirements of the Role
* You will be required to participate in the company appraisal and staff review process.
* To adhere to and model the company values, behaviours and competencies at all times.
* To carry out all duties of the post in accordance with Praxis expectations, regulations and policies.
* To carry out additional duties of the role and all other required duties as and when necessary.
* To work the necessary hours to fit the needs of the service
The above mentioned duties are note exhaustive and the post holder will be required to carry out other duties as and when necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the organisation.
Essential & Desirable Criteria
Essential
* 5 GCSEs at grades A*-C (or equivalent), including English and Mathematics.
* At least 2 years' experience in an administrative role involving data management, compliance tracking, or governance support.
* Experience using IT systems to extract, analyse, and present information.
* Experience preparing formal reports, correspondence, or committee papers.
Desirable
* Experience providing administrative support in health & safety, fire safety, governance, or compliance functions
* Familiarity with incident/accident reporting systems and compliance monitoring tools.
* Experience working with multiple stakeholders, including external organisations such as regulators, insurers, or contractors.
Experience handling insurance claims administration, including document redaction and evidence collation.
Skills & Competencies
Proficient in Microsoft 365 applications, particularly Word, Excel, and Outlook.
Strong organisational skills with the ability to manage multiple priorities and deadlines.
High level of attention to detail and accuracy.
Ability to handle sensitive or confidential information in line with GDPR.
Clear and professional communication skills, both written and verbal.
Attributes
Ability to work independently and collaboratively within a multi-disciplinary team.
Willingness to undertake training relevant to the role, including Health & Safety and data protection awareness.
About the company
Praxis Care is a leading provider of specialist care and support services for individuals with complex needs, supporting individuals with mental ill health, learning disabilities, autism and dementia. The organisation is committed to delivering personalised, compassionate care that promotes independence and improves the quality of life for the individuals they serve. With innovative programs and a dedicated team, Praxis Care focuses on creating positive outcomes, empowering people to lead fulfilling lives while actively supporting communities across the UK, Ireland and Isle of Man.
Required Criteria
* 5 GCSEs at grades A*-C (or equivalent), including English and Mathematics.
* At least 2 years' experience in an administrative role involving data management, compliance tracking, or governance support.
Desired Criteria
* Experience providing administrative support in health & safety, fire safety, governance, or compliance functions.
* Familiarity with incident/accident reporting systems and compliance monitoring tools.
* At least 2 years' experience in an administrative role involving data management, compliance tracking, or governance support.
Skills you’ll need
* Regulatory Compliance
* Communication
* Teamworking
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