Role: Resourcing Operations Specialist
Pay: 31.57 per hour Via Umbrella
Location: Belfast
Contract: Monday - Friday, 36 Hours per week, 12-month contract
IR35 Status: Inside
Security Clearance: BPSS
Responsibilities
* Own and manage Workday as the primary system administrator and power user, ensuring accurate configuration, data management, reporting, and process optimisation.
* Maintain data integrity across all resourcing systems, ensuring information is accurate, compliant, audit-ready, and aligned with business requirements.
* Oversee and continuously improve Google Sheet trackers, automating processes where possible and maintaining them as the central source of truth for recruitment and onboarding data.
* Proactively manage candidate pipelines, anticipating potential challenges and implementing solutions to minimise delays throughout the onboarding process.
* Support candidates through vetting, background screening, security clearances, visa applications, and global mobility requirements, ensuring a smooth onboarding experience.
* Analyse existing processes, identify gaps and inefficiencies, and implement scalable improvements to enhance operational effectiveness and the candidate journey.
* Act as the primary point of contact for key stakeholders across IT, Security, Legal, and wider business teams to coordinate onboarding activities and ensure compliance requirements are met.
* Ensure all new starters have the necessary access, equipment, security clearances, and visa arrangements in place prior to their start date.
* Deliver an exceptional candidate experience through clear, timely, and supportive communication, keeping candidates informed and engaged throughout the onboarding process.
* Produce and maintain accurate reports and compliance documentation to support internal audits, regulatory requirements, and business decision-making.
Essential & Desirable Skills
* Degree in an HR, Business or Marketing related discipline.
* Minimum of 3 years of experience in an HR Operations, Resourcing, or Talent Acquisition coordination role.
* Experience in use of a major HRIS platform (e.g., Workday, SAP, Oracle).
* Demonstrable experience managing global mobility, visa processes, or security clearance workflows.
* Experience in Google Sheets or Microsoft Excel, including the use of functions, automation, and reporting tools.
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