Your new company Hays are working with a public services organisation to recruit a Personal Assistant/Senior Secretary based in Knockbracken (South Belfast) on a temporary basis. Your new role The post-holder will be responsible for providing a full range of administrative and secretarial support functions to Director and Assistant Director Level as required. This will require the planning, prioritising and monitoring of workload to ensure efficiency and accuracy at all times, and will include gathering information, proposing solutions and taking action to solve problems as appropriate.Administrative & Secretarial Support Delivered comprehensive admin support including correspondence, audio typing, data processing, email and record management. Prepared agendas and paperwork, maintained diaries, and ensured senior staff were fully briefed for meetings. Produced high-quality documents, presentations, and reports using Microsoft Office Suite.Communication & Stakeholder Engagement Managed calls, emails, and correspondence, ensuring timely action and prioritisation of issues Welcomed guests, arranged hospitality, and maintained professional client-facing standards. Liaised effectively with internal and external stakeholders across all levelsOffice & Systems Management Developed and maintained office systems for efficient paper flow and information storage Monitored supplies and managed orders for office resources. Coordinated travel...