Your newpany
Hays are working with the Northern Ireland Assembly to recruit for a temporary Clerical Officer to support with recruitment activities carried out in the Human Resource Office.
Your new role
Clerical Officers are responsible for providing administrative support for recruitment activities carried out in the Human Resource Office.Main duties and responsibilities of the job.
1. Providing high quality customer service to a diverse range of customers, both internal and external.
2. Managing own work to ensure the delivery of objectives.
3. Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
4. Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
5. Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
6. Recording and distribution of correspondence, emails, iing mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
7. Organising and providing support for interviews and assessment centres, including issuing invites, preparing papers, ordering hospitality, meeting and greeting applicants and external panel members, and responding to any housekeeping queries that they may have the format of the meeting.
8. Assisting in gathering and collating information.
9. Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
10. Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
11. Checking and processing invoices for payment through electronic payment system.
12. Carrying out other duties that the Assemblymission reasonably requires of you.
What you'll need to succeed
At the closing date for applications, applicants must have:
13. GCE ‘A’ level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C including English Language and Maths. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.
AND
14. At least 2 years’ experience in a Human Resources administrative role to include:
15. Using effective oral and written skills tomunicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.
16. Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.
17. Effectively using Microsoft Office to prepare documents and respond to correspondence.
OR
18. At least 4 years’ experience in a Human Resources administrative role to include (a – c).
What you'll get in return
19. Temporary assignment up to 4 months
20. £
You must be available for an immediate start Closing: Wednesday, 18 March 2026 at 5pmNeed to be available before 12 noon on Friday 20th for an informal discussion