The post holder will provide a full range of administrative and secretarial support functions to Director and Assistant Director level within the Finance, Procurement, Estate and Fleet Directorate. This will involve planning, prioritising, and monitoring workload to ensure efficiency and accuracy at all times. The role includes managing correspondence, coordinating diaries, preparing documents, and ensuring effective communication across the service. Key Responsibilities Provide daily secretarial and administrative support including drafting correspondence, audio typing, data input, and email management. Organise and maintain diaries, ensuring the Director/Assistant Director is fully prepared for meetings with relevant agendas and supporting papers. Manage telephone calls, emails, and enquiries from internal and external stakeholders, prioritising issues as required. Prepare high-quality reports, presentations, and documents using Microsoft Office applications. Provide administrative support to committees and meetings, including minute-taking, circulation of agendas, and follow-up actions. Maintain effective office systems, including filing, document management, and monitoring processes. Arrange travel, accommodation, hospitality, and support workshops/events as required. Verify and process invoices relating to travel, accommodation, and courses. Welcome visitors and provide appropriate hospitality. Staff Management Supervise and delegate tasks to administrative staff as required, ensuring work is completed to quality and time standards. Provide training and mentoring to junior staff. Participate in recruitment, selection, and performance reviews as appropriate. General Duties Ensure compliance with Trust policies, statutory requirements, and confidentiality standards. Uphold high standards of professionalism, equality, and customer care in all dealings with colleagues and the public. Participate in training, staff development, and annual appraisals. Undertake any other duties relevant to the grade and nature of the role. Essential Criteria 5 GCSEs at Grade C or above (including English and Maths) or equivalent qualifications. Minimum 2 years experience in an administrative or secretarial role, including use of Microsoft Office (Word, Excel, PowerPoint, Outlook, Databases). OR 3 years relevant experience without the above qualifications. Word/Text Processing Level 2 (OCR/RSA or equivalent). Experience of minute-taking at committee/meeting level. Ability to prioritise workload, work under pressure, and use initiative. Strong communication and interpersonal skills. Current full driving licence and access to a car (unless disability precludes driving). Desirable Criteria Additional qualifications in administration, secretarial studies, or IT. Previous experience working in a health or public sector environment. Additional Information The role will be subject to Trust policies including Health & Safety, Equality & Diversity, Records Management, and Confidentiality. Flexibility may be required to meet the needs of the service. The Trust is an Equal Opportunities Employer.