Department Overview
The People and Culture Department at MJ Quinn provides strategic advice, guidance, and direction on all aspects of people management, supporting over 800 employees across multiple UK locations. The department delivers administrative support, ensures compliance with employment legislation, and drives the development and implementation of HR policies and practices to enable business growth and operational excellence.
Job Objective
To provide efficient and accurate administrative support across all HR functions, ensuring smooth day‑to‑day operations and a positive employee experience. The role contributes to HR service delivery through effective coordination, record keeping, communication, and support of HR processes.
Key Responsibilities
* Supporting the team with coordinating onboarding processes for new starters, including scheduling inductions
* Maintaining an accurate and efficient HR database with employee information and documentation, including administering new starters, changes, and leavers
* Handling day‑to‑day HR queries and advising in line with policies and procedures, escalating where appropriate
* Coordinating and assisting with periodic processes such as auditing information accuracy, collating appraisal documentation, and auditing training logs
* Promoting a positive and professional image of the department by adhering to company policies, procedures, and standards
* Working as part of a wider team to develop working practices and procedures
* Managing personal, sensitive, and confidential information professionally
* Taking notes at employee‑related meetings including disciplinary, grievance, absence, and welfare meetings when required
* Providing general administrative support such as preparing correspondence, forms, reports, and maintaining electronic and hard‑copy filing systems
* Managing the HR inbox, escalating queries appropriately, and ensuring timely responses in line with KPIs
* Supporting the HR Director and HR Manager with the development and implementation of projects
* Keeping benefit and reward documentation up to date
* Producing ad hoc reports on HR‑related topics as required
* Inputting data for the collation of employee statistics and trends
* Undertaking any other duties designated by the HR Director or HR Manager, commensurate with the role
Person Specification
* Maintain and build strong working relationships with internal and external stakeholders including colleagues, customers, suppliers, and senior management
* Work efficiently and effectively as part of a team
* Communicate effectively with all departments
Terms and Conditions
Department: People Team
Reports to: HR Manager
Hours of Work: Monday–Friday, 35 hours between 9am–5pm
Rate of Pay: £24,000 – £26,000 per annum
Work Location: Head Office, Knowsley, Liverpool
Travel Requirements: As required for business needs
Holiday Entitlements: 33 days including Bank Holidays
Benefits: Standard Benefits Package
Health and Safety Responsibilities
You are expected to work safely and responsibly within MJ Quinn’s values, operational policies, procedures, and accepted behaviours, ensuring that you avoid harm to yourself, colleagues, and the communities in which we operate. Safety Always Matters is a core value, and you play an important role in upholding this commitment.
Office-Based Staff Responsibilities
* Follow MJQ H&S Policies
* Do not use or repair equipment without training
* Keep office areas clear and know emergency procedures
* Avoid unsafe lifting or reaching
* Suggest improvements and attend H&S training
Diversity Statement
MJ Quinn is committed to promoting an environment that values diversity. All staff are responsible for ensuring that employees, customers, suppliers, and visitors are treated equally and fairly, without discrimination on the grounds of age, disability, gender reassignment, marriage & civil partnerships, pregnancy & maternity, race, religion or belief, sex, or sexual orientation. MJ Quinn welcomes applications from a diverse range of candidates and is committed to creating a workforce as diverse as the communities we serve.
Sustainability
MJ Quinn is committed to investing in a sustainable future for the planet, our communities, customers, and business. Our sustainability goals align with wider business objectives and the foundations of sustainable development. We encourage proactive participation, learning opportunities, and employee engagement in shaping our sustainability aspirations.
About MJ Quinn
MJ Quinn is a UK‑based infrastructure services provider specialising in delivering comprehensive, end‑to‑end solutions across telecommunications, utilities, and mechanical and electrical engineering. We deliver tailored services including design, installation, maintenance, and project management. Partnering with leading organisations, we execute complex projects using advanced technology and a skilled workforce. Our customer‑centric approach ensures efficient, reliable service delivery while supporting long‑term, sustainable solutions.
Our Core Values
* People‑Focused: Prioritising the well‑being, growth, and success of our team and partners
* Safety Always Matters: Ensuring a safe environment for all
* Operational Excellence: Striving for quality, efficiency, and continuous improvement
* Sustaining Our Future: Delivering sustainable solutions that positively impact society and the environment
Join MJ Quinn, where innovation, expertise, and a values‑driven culture come together to deliver excellence. This job description is not exhaustive. Additional reasonable tasks may be required in line with business objectives. The description will be reviewed and updated as the role evolves, following consultation and in compliance with employment law and equality legislation.
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