Your newpany
A leading public sector organisation in Belfast is seeking a highly organised and proactive Office Manager to support its executive leadership team. This is a key role providing high-level administrative and business support to the Chair, Chief Executive, and Board Secretary, ensuring the smooth and efficient running of executive operations.The successful candidate will have proven experience in office and team management, excellentmunication skills, and the ability to handle sensitive information with discretion. This is a dynamic and varied role requiring initiative, attention to detail, and strong leadership capabilities.
Your new role
As Office Manager, you will:
1. Lead the administrative functions for the Chair and Chief Executive’s office.
2. Manage correspondence, draft responses, and liaise with internal and external stakeholders, includingernment departments and elected representatives.
3. Organise corporate events, VIP visits, and official functions.
4. Oversee filing systems, procurement processes, and office supplies.
5. Supporternance processes including Board andmittee meetings.
6. Line manage administrative staff and ensure effective induction, training, and performance management.
7. Monitor budgets and contribute to service improvement initiatives.
8. Ensurepliance with policies including health & safety, equality, and records management.
What you'll need to succeed
Essential Criteria:
9. A university degree
and
at least 1 year’s experience supervising staff at Band 4 level or equivalent,
OR
At least 5 years’ administrative experience including 2 years’ staff supervision at Band 4 level or equivalent.
10. Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
11. Excellent written and verbalmunication skills.
12. RSA Typing Qualification, ECDL, or equivalent business administration/management qualification.
13. Confident telephone manner and strong interpersonal skills.
14. Ability to minute meetings and work independently with initiative.
15. Full UK driving licence and access to a car (reasonable adjustments will be made for applicants with disabilities).
Desirable:
16. Experience with Health & Social Care systems and processes.
What you'll get in return
17. Opportunity to work closely with senior leadership in a high-profile role.
18. Supportive team environment and opportunities for professional development.
19. Belfast-based office with free parking and access to on-site facilities.