<div><p>We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR & Administration team on a fixed-term basis to cover maternity leave. This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations. The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated administration.</p><h3>HR Administration & Employee Lifecycle</h3><ul><li>Act as the first point of contact for HR queries (phone, email, and in-person).</li><li>Support employees and managers with HR policies, terms, and procedures.</li><li>Manage end-to-end employee lifecycle administration:
<ul><li>Onboarding (offer letters, contracts, background checks, welcome packs)</li><li>Employee changes (amendments, promotions, contract updates)</li><li>Offboarding (leavers documentation, exit process, references)</li></ul></li><li>Maintain accurate employee records in HR systems and files.</li><li>Ensure all HR documentation is compliant with UK employment law and company policy.</li><li>Manage Right to Work documentation, visas, and work permits tracking.</li></ul><h3>HR Systems & Data Management</h3><ul><li>Maintain and update HR information systems.</li><li>Provide first-line support for HR system queries and escalatemaybe? where necessary.</li><li>Maintain accurate employee master data and HR trackers.</li><li>Produce basic HR reports (absence, headcount, turnover, attendance).</li></ul><h3>Recruitment & Onboarding Support</h3><ul><li>Support the recruitment process including job postings and agency coordination.</li><li>Assist with interview scheduling and candidate communications.</li><li>Prepare recruitment reports and updates for the HR team.</li><li>Coordinate onboarding and induction programmes.</li></ul><h3>HR Processes & Compliance Support</h3><ul><li>Maintain HR documentation in line with audit and compliance requirements.</li><li>Support absence tracking, including sickness and family leave.</li><li>Assist in ensuring compliance with HR policies and UK employment regulations.</li><li>Maintain records for contractors, insurance compliance, and HR governance.</li></ul><h3>Office & Logistics Administration</h3><ul><li>Manage office supplies, stationery, and catering orders.</li><li>Oversee incoming and outgoing mail, deliveries, and couriers.</li><li>Coordinate IT equipment logistics (collections, deliveries, tracking).</li><li>Maintain visitor logs and ensure office security procedures are followed.</li><li>Manage employee ID cards (issue, replacement, tracking).</li><li>Support management of company vehicles, bookings, and accommodation.</li><li>Liaise with cleaning and facilities providers to maintain office standards.</li></ul><h3>Finance & Operational Support</h3><ul><li>Support invoice preparation and processing where required.</li><li>Assist with tracking and resolving customer/payment queries (e.g. van hire, services).</li><li>Maintain records of attendance and scheduling diaries.</li><li>Ensure accurate documentation across operational processes.</li></ul><h3>Employee Engagement & HR Projects</h3><ul><li>Support HR initiatives including engagement, wellness, and diversity programmes.</li><li>Assist with company events, townhalls, and internal communications.</li><li>Contribute to HR projects and continuous improvement initiatives.</li><li>Support development of policy FAQs and employee guidance documents.</li></ul><h3>Qualifications</h3><ul><li>Previous experience in an HR administrative or HR support role.</li><li>Strong organisational and time management skills.</li><li>Excellent communication skills (written and verbal).</li><li>High attention to detail and accuracy.</li><li>Strong IT skills, particularly Microsoft Excel and Office Suite.</li><li>Ability to handle confidential information professionally.</li><li>Experience supporting and administering HR policies and processes.</li><li>Experience using HR management systems/platforms and maintaining accurate employee data.</li><li>Good understanding of payroll administration processes and payroll-related coordination.</li></ul><h3>Desirable</h3><ul><li>CIPD Level 3 (or working towards).</li><li>Experience with HR systems.</li><li>Exposure to recruitment or office administration/logistics support.</li></ul><h3>Personal Attributes</h3><ul><li>Reliable, punctual, and proactive.</li><li>Able to manage multiple priorities in a fast-paced environment.</li><li>Strong team player with a can-do attitude.</li><li>Comfortable working both independently and collaboratively.</li></ul><p>Additional Notes: This role combines HR administration with operational office logistics support. It is ideal for someone looking to develop broader HR exposure within a structured, fast-moving business environment.</p></div>