Job Description
This role reports to the HR Operations Manager and sits within the HR Operations Team. The post holder will provide HR Administration support to managers and staff in a timely, efficient, confidential, compliance and customer-focused manner and ensure ACS is compliant with UK employment and ISI regulations. The role will also be responsible for supporting the HR Administration team on a day-to-day basis and driving forward process improvements.
This is a permanent part-time position (0.6) based at the Hillingdon campus. Working pattern to be discussed at interview. Occasional travel to other UK campuses in Cobham and Hillingdon may be required during peak times.
Key responsibilities
Compliance
* Ensures the accurate and timely updating of the HR information system and the Single Central Register (SCR), including all changes of employee information, salary changes, benefits, etc.
* Processes and monitors new starter security clearance checks including Disclosure & Barring Service (DBS) checks, international overseas policy checks, reference checks and documentation ensuring accuracy and compliance.
* Use judgement to ensure we have the required level and numbers of checks meet UK legislation and ISI requirements.
* Liaising with internal teams to manage expectations on start dates and advise on what is required to meet our statutory duty.
* Checks and logs ‘right to work in the UK’ and processes Skilled Worker immigration visa applications and monitors to ensure up to date compliance with immigration requirements.
* Ensures internal compliance with all HR policies and procedures and proactively advises where this might not be the case.
* Ensure work permit reporting is up to date and compliant.
* Ensures company compliance with all employment law legislative requirements (e.g. ‘right to work in the UK’, DBS checks, Data Protection, ISI data and inspections, etc.)
Payroll
* Ensures efficient, accurate and timely administration of UK payroll.
* Key point of contact between Payroll and HR Administration along with the HR Operations Manager and helps check payroll input monthly.
Joiners, Leavers and other HR Administration
* Provides an accurate and efficient HR Administration service through the employee life cycle.
* Prepares and issues letters and employment paperwork.
* Manages the leaver process including updating iTrent (HR System) and archiving files.
* Processes home leave, relocation claims and stipend payments.
* Ensures files are always kept up to date and reflects the SCR information.
Operational Support
* Actively looks for opportunities to continually improve HR practices and administration and presents appropriate suggestions/solutions to the HR Operations Manager.
* Supports the HR Advisors with absence management and maternity processes.
* Supports the HR Administrators and HR Operations Manager with iTrent system queries
* Supports employee relations matters as required, e.g. disciplinary and grievance issues and is a note taker for formal meetings.
* Works with the wider HR team and helps ensure that the annual pay review is administered effectively.
* Deals with ad hoc enquiries from managers and staff effectively and efficiently using the most appropriate communication method.
* Plans and organises workload, ensuring prioritisation of key activities and deliverables as agreed with HR Advisors/ HR Business Partner.
* Supports HR colleagues as required during absences, holidays, or workload peaks.
* Any other duties as reasonably requested by the HR Operations Manager, HR Business Partner and HR Advisor.
* Keeps abreast of changes in employment legislation and practices.
* Actively participates in HR events and team meetings.
* First point of contact for employee queries and policy advice.
Working Hours:
3 days per week/0.6 (Tuesdays will be compulsory working days however), other days and working hours of a total of 21 hours per week to be decided, non term time/52 weeks.
What We’re Looking For
* Previous HR administration experience, ideally in a compliance-heavy environment.
* CIPD training.
* Strong attention to detail and ability to maintain accurate records.
* Good knowledge of UK employment law, right-to-work and safeguarding requirements (desirable).
* Confident IT skills, including HR systems (iTrent experience an advantage).
* Excellent organisational and communication skills, with a customer-focused approach.
Safeguarding:
ACS is committed to inclusion across race, gender, faith, identity and abilities. We believe that diversity helps us to fulfil our purpose, realise our vision and exemplify our values.
ACS is committed to safeguarding and promoting the welfare of children and young people and, as an employee of ACS, you are expected to share this commitment. This position is therefore subject to an enhanced Disclosure and Barring Service Check.