Honeycomb is pleased to be partnering with a prestigious international professional services organisation to recruit an experienced Executive Assistant for their Belfast office. This opportunity would suit a highly organised and proactive individual with experience supporting senior stakeholders within a corporate or professional environment.
Benefits
* Competitive salary dependent on experience
* Generous annual leave and pension scheme
* Hybrid working available
* Monday to Friday working hours
* 6-month contract with strong potential to become permanent
* Ongoing training and career progression opportunities
Key Responsibilities
* Managing complex and constantly changing diaries for senior stakeholders, ensuring priorities and deadlines are effectively coordinated
* Organising meetings, conferences, and appointments across various platforms including virtual and in-person settings
* Coordinating domestic and international travel arrangements, including itineraries, accommodation, visas, and meeting logistics
* Supporting the planning and coordination of internal and external events, hospitality, lunches, and business dinners
* Acting as a central point of contact for clients, stakeholders, and internal teams, maintaining professional and timely communication
* Monitoring and managing inboxes, correspondence, meeting requests, and incoming queries
* Preparing reports, presentations, agendas, spreadsheets, and business documents to a high standard
* Assisting with project coordination and tracking progress updates for senior leadership
* Supporting business development activity through the preparation of pitches, client documentation, and maintaining CRM systems
* Building and maintaining strong working relationships with clients and colleagues across the wider business
* Ensuring records, databases, and documentation are maintained accurately and confidentially
* Contributing to process improvements and supporting wider team initiatives and projects where required
* Remaining up to date with company procedures, systems, and best working practices
Candidate Profile
* Minimum of 3 years' experience within an Executive Assistant, Senior Administrator, or Executive Support position
* Previous experience within a legal, corporate, or professional services environment is advantageous
* Exceptional organisational skills with the ability to manage competing priorities and tight deadlines
* Strong communication and interpersonal skills with a professional and approachable manner
* Ability to work independently while also collaborating effectively within a wider team
* High level of accuracy and attention to detail
* Strong knowledge of Microsoft Office including Outlook, Word, Excel, and PowerPoint
* Confident preparing professional documentation and presentations
* Strong problem-solving skills and the ability to use initiative
* Professional, adaptable, and proactive approach to work
* Interest in technology and improving processes is desirable
Honeycomb is committed to equal opportunities for all applicants.
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