Brand new HR Administrator Role - Immediate start!
Location: Kingston Upon Thames – KT1 (must live within 2-4 miles of the postcode)
On-site: 4 days a week possibly working remote for 1 day
Hours: 37.5 hours a week
Contract Type: Long-term contract – Immediate start
Hourly Rate: Competitive plus holiday pay
We are currently recruiting for an experienced administrator with some exposure to HR processes to join our team.
Key Responsibilities:
1. New Starter Procedures: Prepare Contracts of Employment for new employees and Exhibit A for agency workers.
2. New Starter Paperwork & Arrangements: Prepare all necessary new starter documentation, files, and arrangements ahead of the new starters' first day, including room bookings and timely notifications to relevant departments.
3. Pre-employment Checks: Arrange pre-employment medicals and reference checks for all new employees.
4. Maternity Risk Assessments: Conduct maternity risk assessments for employees and agency workers as required, liaising with HR Advisors and HSE for any necessary actions.
5. Filing & Record Management: Ensure all electronic and paper filing is completed in a timely manner. Email correspondence related to staff and agency workers should be filed in the correct employee folder.
6. Termination Procedures: Follow proper procedures when terminating staff and agency workers, ensuring records are updated and relevant notifications are sent to all departments. Ensure any outstanding monies and property are returned to the company.
7. Amendment to Contracts: Prepare amendments to employee contracts as required and update records accordingly.
8. Agency Worker Contracts: Prepare new Exhibits for any changes to agency worker contractual details and ensure files and trackers are updated.
9. Payroll Coordination: Advise payroll monthly of all new starters, leavers, employees on maternity leave, and any other salary adjustments.
10. Track Starters & Leavers: Update starters and leavers listings on a weekly basis.
11. Probation Period Tracking: Administer all paperwork and processes concerning the probation period for new employees.
12. Compliance: Ensure all records are maintained in accordance with departmental compliance procedures.
13. Agency Worker Lists: Maintain a weekly list of agency workers.
14. Assignment Agreements: Prepare assignment agreements for employees relocating from other offices or countries, including extensions and salary review letters. Assist with housing rental agreements, deposits, and fees, and liaise with Finance and Payroll for applicable payments.
15. Expatriate & Inpatriate Tracking: Log employees working abroad and assist with all related assignment documentation.
16. References: Prepare bank, mortgage, and property references as requested.
17. Finance Support: Raise finance memos and work orders for HR invoices. Assist with raising Purchase Orders and Frame Agreements in SAP.
18. Annual Leave Reconciliation: Reconcile end-of-year annual leave balances for all employees and issue new leave forms.
19. HR Communications: Issue company communications from the HR inbox as needed.
20. Inbox Management: Regularly monitor and action queries received via the HR inbox, ensuring emails are either passed to the appropriate HR Advisor or responded to directly. All emails should be filed correctly once actioned.
21. Additional HR Tasks: Undertake any other duties commensurate with the role of HR Administrator.
22. Industry Awareness: Maintain awareness of current HR industry standards and applicable statutory rules and regulations.
Required Skills & Experience:
Previous experience in an administrative role, ideally within HR.
Familiarity with HR processes, including contracts, payroll, and compliance.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and prioritize effectively.
Excellent communication skills, both written and verbal.
Proficiency with HR systems and Microsoft Office Suite.
If you meet the above criteria and are ready to take on this exciting opportunity, please apply now.
Company information
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for an Administrator looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.
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