Are you an experienced administrator with a passion for supporting students and academic programmes? A leading higher education institution in Belfast is seeking a proactive and detail-oriented Administrative Officer to join their Academic Office team, supporting both undergraduate placements and a doctoral programme.
Your new role
This is a 3-month temporary post where you’ll play a key role in coordinating student placements across multiple undergraduate programmes, liaising with external providers, and ensuring quality assurance standards are met. You’ll also provide dedicated support to a doctoral programme, acting as the first point of contact for students and academic staff, servicing keymittees, and maintaining accurate student records.
Key responsibilities include:
1. Allocating and managing student placements using internal systems
2. Supporting studentmunications and maintaining placement documentation
3. Servicing academicmittees and supporting doctoral programme administration
4. Ensuringpliance with data protection and visa procedures
5. Producing reports and contributing to process improvements
What you'll need to succeed
6. A relevant third-level qualification or 2+ years’ recent administrative experience, ideally in further or higher education
7. Strong IT skills, including Microsoft Office and Management Information Systems
8. Excellentmunication and organisational skills
9. Ability to work accurately under pressure and managepeting priorities
10. Experience with virtual learning environments and minute-taking (desirable)
What you'll get in return
11. £ per hour
12. Generous annual leave entitlement (20–26 days + 13 public holidays)
13. Opportunity to work in a respected academic institution
14. Supportive team environment and professional development opportunities