Admin / HR Officer
Location: Fully remote working role with some travel expected in and around the Hastings/St Leonards On Sea/Battle area
Salary: £16 - £18 per hour
Vacancy Type: Part-time
Hours: 16 - 18 per week over 3 days
The Role
ASD Unique Services LLP is seeking a highly organised and proactive Admin/HR Officer to support the smooth running of our HR, recruitment, administrative, and operational processes.
This varied role is ideal for someone with strong HR administration experience who enjoys working independently in a remote environment while supporting a busy organisation. You will play a key role in managing recruitment processes, supporting payroll administration, maintaining employee records, and assisting with general office and operational tasks.
Some travel within the local area will be required periodically to collect documents, manage archiving, and support operational needs.
Key Responsibilities
Recruitment:
Advertise vacancies and manage recruitment activity
Coordinate interviews and feedback with hiring managers
Issue offer documentation and onboarding paperwork
Conduct DBS checks and Right to Work verification
Obtain and record employment references
Maintain recruitment records and the SharePoint recruitment tracker to ensure recruitment aligns with authorised vacancies
HR Administration:
Monitor and respond to phone messages and emails
Prepare contracts of employment and contractual change letters
Monitor employee probation periods and issue appropriate documentation
Maintain employee records and ensure documentation is uploaded to secure staff files
Monitor Right to Work expiry dates and manage renewal processes
Manage resignation documentation and HR correspondence
Issue grievance, disciplinary and salary review letters when required
Provide general HR advice, escalating complex matters where appropriate
Respond to reference requests, HMRC updates and ONS surveys
Maintain staff contact and emergency contact records
Keep HR policies and procedures up to date
Coordinate annual staff survey communications
Arrange birthday cards and staff recognition vouchers
Payroll Support:
Review payroll for anomalies and approve submissions to external payroll provider
Liaise with staff, managers and payroll provider to resolve payroll queries
Administration & Operations:
Order supplies from Amazon and other suppliers for operational sites
Reconcile Barclaycard statements and upload receipts
Upload remittance advice and financial documents to Dropbox
Maintain petty cash expenditure records
Arrange annual compliance checks such as PAT testing and Legionella testing
Liaise with energy suppliers, waste contractors and service providers
Update operational records such as TV licences and contact systems
Site Visits & Records Management:
Visit operational houses periodically to collect documentation and archive materials
Attend secure storage site in Battle to file and retrieve documents
Collect mail from the PO Box monthly
Support annual archiving and GDPR-compliant document destruction processes
Other Duties:
Assist with organising staff events such as Christmas celebrations
Support apprenticeship scheme administration where required
Undertake additional reasonable duties as required by the Directors
Skills and Qualifications
Previous experience in HR administration or a similar HR support role
Strong knowledge of UK employment law and upcoming legislative changes
Experience supporting recruitment processes and employee lifecycle administration
Highly organised with excellent attention to detail
Ability to manage confidential information appropriately
Strong communication and interpersonal skills
Proficient in Microsoft Office and digital document management systems
Ability to work independently in a remote environment
Full UK driving licence and willingness to travel locally when required
To Apply
If you feel you are a suitable candidate and would like to work for ASD Unique Services LLP, please don’t hesitate to apply