Trump Turnberry, Scotland is ready to receive applications from exceptional, talented Administration Assistants to join our legendary team on a full-time permanent basis.
Join the team at Turnberry and you will be entitled to Turnberry Friends & Family Rooms Programme which includes discounted room rates at Trump Turnberry, available to you and your family. Discounts for you and your family at the Food & Beverage outlets and the Golf Professional Shop. Use of the Spa, Gym and Golf facilities, including a Staff Golf Club (subject to some restrictions). Trump Hotels Associate and Friends & Family Rates - discounted room rates at all Trump Properties. A uniform will be provided, and items will be laundered at the Company's expense. Our Employee Assistance Programme offers a range of Employee Assistance Help Lines. Ongoing training and development, first-class hospitality training & Apprenticeship programs are available.
POSITION
REQUIREMENT
To provide comprehensive support to the Human
Resources (HR) Department in every level of administration through all of the
main HR disciplines (recruitment, training and employee relations) as well as
having responsibility for the general office admin tasks. This is an on-property position.
ESSENTIAL
FUNCTIONS
* Maintaining employee personnel files to required standards.
* Undertake department filing and photocopying tasks on a daily basis.
* Assist the
HR Manager and HR Coordinator with all recruitment administration
including tracking of applications, organising interviews, following up with
hiring managers, issuing recruitment compliancy reports and sending
regrets communications to all unsuccessful applicants.
* Assist in
organising associate events - monthly appreciation lunches, inductions,
training events, all associate quarterly meetings, long service awards,
festive party, summer barbeque etc.
* Organising
all new associates’ onboarding including requesting references, creating
information packs, name badges, ID Cards, photocopying new start paperwork
etc
* Assist with tracking of
training courses attended and associated administrative duties such as inviting
associates to training courses, booking training course (internal and
external), maintaining skills database
* Support the HR team on
any ad hoc projects or initiatives
CANDIDATE
SPECIFICATION
* Prior experience working in an administration
function is essential.
* Good English language communication skills,
both verbal and written, is essential.
* Skilled in the use of computers including good
working knowledge of Microsoft Office is essential.
* An ability to work and learn in a fast paced,
pressurised administration support department operating in a luxury hospitality
organization.
* SCQF Level 5-7 awards in English and
Administration (or equivalent) is desired.