The Role
We're looking for an enthusiastic and motivated HR Administrator to join our growing team. This is an excellent opportunity for someone looking to build a long-term career in HR. We're passionate about developing our people and offer clear progression opportunities including the potential to undertake a CIPD apprenticeship, supporting your journey towards becoming an HR Advisor with your own client portfolio in the future.
About the HR Dept: 'HR with a Difference'
We provide an outsourced HR service to a wide range of businesses and charities at a cost that makes sense for SMEs. We become a company's outsourced HR Department. We provide support to businesses across East and West Sussex.
As an HR Administrator, your responsibilities will include:
* Providing comprehensive HR administrative support to clients, including maintaining and updating HRIS systems, preparing and processing probationary review paperwork, and managing contractual change documentation.
* Managing incoming calls, offering basic advice where possible or taking accurate messages for the team.
* Supporting client recruitment campaigns, including drafting job adverts, shortlisting candidates, and scheduling interviews.
* Uploading advice, documentation, and reports to our CRM system.
* Liaising with third-party providers such as occupational health, DBS checks, and Breathe HR.
* Taking and typing up notes from client meetings.
* Personalising contracts of employment and assisting with the creation and updating of employee handbooks.
* Managing and updating our social media platforms (LinkedIn, Facebook, Twitter, Instagram) and contributing to our marketing plans.
* Preparing commercial client administration, including new client agreements, renewals, and insurance forms.
* Checking monthly insurance schedules to ensure all client details are accurate.
Qualifications, Skills, and Experience
* Embodies and lives The HR Dept Values.
* Has previous experience in an HR environment at assistant or administrator level.
* Demonstrates strong interpersonal and communication skills (written, verbal, and telephone).
* Can build and maintain strong relationships with clients and colleagues.
* Is flexible, adaptable, and comfortable managing multiple tasks at once.
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* Is a proactive self-starter who works well under pressure.
* Is resourceful, results-driven, and enjoys problem-solving.
* Has a positive, resilient attitude and enjoys being part of a supportive team.
* Has experience using Microsoft Office (Word, Excel, PowerPoint).
* It's a bonus if you enjoy having canine companions around the office.
Our Values
* Are a winning team who support each other and our clients.
* Are honest and open with each other, our customers, and our partners.
* Are customer-focused, working with a sense of urgency and professionalism.
* Continuously learn and grow, embracing change and striving for improvement.
* Above all we love what we do and have fun doing it!
How to Apply
If this sounds like the right role for you, we'd love to hear from you! Please send your CV and a cover letter telling us:
* Why you want this role.
* What makes you suitable for it.
* Don't forget to include your current salary and salary expectations.
Location, Contract, Salary and Benefits
Location: Hybrid with every Thursday at our offices in East Sussex
Contract: Permanent Mon - Fri Full time (Part Time Considered)
Salary: £25K to £28K, depending on experience
Benefits: Pension, Employee Assistance Programme (EAP), 28 Days Holiday (incl. BH) Increasing to 30 days post probation, plus your Birthday Off.
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