Administrative Officer providing general admin support within FMU.
Pay Rate: £13.75 per hour
Location: Belfast, James House, 2-4 Cromac Avenue, The Gasworks, BT& 2JA
Start Date: ASAP
Expected Duration: 29th March 2026 with possibility of extension
Working Hours: Monday to Friday 9am – 5pm
Requirements: 5 GCSE’s including Maths and English (Grade C or Above).
Duties include but not limited to:
Monitoring of FM Unit e-mail inbox – Responding to requests sent into FM Unit mailbox in a timely manner and ensuring issues are resolved or passed to the appropriate person.
Reporting Maintenance Issues to CHC through the online reporting service (Concerto AMPS) and updating the CLCT Database. Reporting Supplies Requests to DoF Supplies and Stores Unit using the online reporting service (Concerto AMPS) and updating the CLCT Database.
Contact point for all queries relating to the booking of conference rooms/video conferencing and assisting in setting up of conference room layouts, setting up connections for Video Conferencing and Portable Video Conferencing Facilities when required.
Issuing Passes to James House Tenants when required and selecting appropriate access control levels for their business area. Update the Access Control System by deleting staff who have left.
Answering telephone calls/e-mails – monitoring their own e-mail inbox and answering any phone calls to my phone (generic FM Unit Contact Number) or any calls for staff within the office who are not currently present.
Assisting with cover at Reception as and when required.
Ordering and maintaining figures for stationary orders for DfI staff.
Finance duties, updating Excel documents, raising/payment of invoices
Standard Access NI Check required
To apply, please email your CV and GCSE proof to: Emily.bell@therecruitmentco.uk