Description
:
The Travel Manager is responsible for the improvement of the Travel process in Havas. You will be the single point of contact for the Group. You'll be coordinating the different parties involved in the process (HR, Indirect Purchasing, IT, and Finance).
The travel manager is responsible for planning, organizing, and implementing travel plans. Travel manager is responsible for cost management, ensuring safety and comfort of the travelers, and make sure all travel operations run smoothly.
Job Responsibilities:
1. Constantly looking for travel spend reduction opportunities in coordination with IdP (in charge of negotiation)
Monitor spends in CONCUR / BCD Reports (by supplier, by entity, trends, …) with IdP commodity buyer,
Identify savings opportunities for further IdP negotiation,
Monitor KPI and actual billing from CONCUR and Self Booking Tool providers (BCD).
2. Ensure better compliance vs global policy from Havas employees
Develop and implement corporate travel policies,
Define and execute data analytics based on actual data to track deviances vs policy,
Communicate with organization management results analysis on main issues,
Coordinate internal control and internal audit, when necessary,
Push in all Havas agencies for digitalization (no more paper) when possible.
3. Push for continuous process improvement and standardization
Ensure CONCUR is widely used (no local tools),
Promote a core model for all Havas agencies,
Reduce cash advance as much as possible,
Work with IT to automate interfaces master data synchronization,
Ensure CONCUR core model is consistent
Provide advice on travel documents, insurance,
4. Propose updates of local Travel Policy for HR and Finance validation
support Q&A on Global / Local Travel Policy
propose changes
manage validation by HR
update communication tool in Havas with best practices and Q&A
5. Point of contact with travel suppliers:
Point of contact for CONCUR and Travel Management company (BCD and other TMC’s)
Inform travelers of CONCUR, BCD & TMC’s warning messages / alerts
Maintain with CONCUR and BCD & other TMC’s list of critical blocking point
Ensure compliance with procedures and service quality,
Stay informed about travel industry trends and best practices,
Stay updated through workshops, seminars, and industry conferences.
6. Point of contact with travelers and travel arrangers:
Collect complaints, travel problems and find solutions with suppliers,
Ensure compliance with procedures and service quality,
Assist Travelers and travel arrangers,
Propose travel trainings
The ideal candidate has
7. Proven work experience as a Travel Manager
8. Knowledge of international travel regulations, customs and currencies
9. Knowledge of T&E reporting and processing
10. Working knowledge of MS Office software
11. Excellent communication (oral and written) and negotiation skills
12. Well-organized and reliable
13. An analytical mind with strong business acumen
14. Customer-oriented approach
15. High school diploma or equivalent; bachelor’s degree is preferred
16. At least one professional experience in an advertising / communication context
17. At least 5 years’ professional experience in Travel management context
18. Focus on rigor, analytical skills
19. Strong ability to communicate across global / local organization
20. Ability to work in a matrix organization in Shared Services, Finance, Purchasing and HR functions
21. Responsiveness and problem resolutions skills
22. Experience in CONCUR is a real plus
23. English language mandatory (French is a plus)
Additional Information
24. Job Title: Travel Manager
25. Work Environment: Office setting with options for remote work. Some travel may be required for meetings with travel suppliers.
26. Reporting Structure: Reports to the Global Travel Manager.
27. Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
28. Location: London
29. Employment Type: Full-time
30. Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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Contract Type :
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.