Job Description: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Reporting to: Senior Management
Contract Type: Full-time, permanent
Working Hours: Monday - Thursday (08:00 - 17:00, with 45 min break), Friday (08:00 - 16:00, with 30 min break)
Why Work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and foster a supportive environment where people thrive. John McQuillan Contracts is a leading civil engineering and road surfacing contractor, delivering projects such as road construction, maintenance, surface treatments, and environmental schemes.
We offer competitive salaries, health schemes, private healthcare, pension schemes, 31 days of annual leave (increasing with service), development opportunities, team activities, and a dynamic work environment.
Overall Objectives
We seek a proactive, detail-oriented Contracts Administrator to join our expanding team. The role involves supporting operational and administrative functions, ensuring efficiency, and working with new technologies to enhance productivity. The successful candidate will report to Senior Management and operational staff, contributing to a professional and supportive team environment.
Key Responsibilities
1. Contracts & Operational Support:
* Managing squad reports and timesheets
* Assisting in daily programme preparation
* Tracking van times and recording operative hours
* Sourcing utility markup information
* Processing sales invoices and payments
* Supporting tenders and document management
1. Administrative Support & Office Management:
* Supporting Directors and staff
* Maintaining filing systems and office equipment
* Handling correspondence and calls
* Managing mail, photocopying, scanning
* Ordering supplies and managing reception duties
Essential Criteria
* Strong IT skills (Excel, Word, digital platforms)
* Ability to work independently and proactively
* Attention to detail and confidentiality
* Organizational and multitasking skills
* Effective communication skills
* Client relationship awareness
Desirable Criteria
* Experience in similar roles
* Cross-functional teamwork
* Experience with contracts, invoices, or financial admin
Closing Date: Wednesday 7th May 2025
This job description is a general guideline and may evolve with the company's strategic needs.
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