Job title:
Personal Assistant / Executive Secretary
Location:
Belfast
Type:
Temp - 4 months
Rate:
£13.53 per hour
Accurate Sector Selection in Broadbean:
Admin
Structure:
As the PA you will primarily be responsible for diary/calendar management and email inbox monitoring and management to include dealing appropriately and promptly with correspondence and follow up for the senior leadership team.
Key Details
Populate the key information for each point in the following list:
* £13.53 per hour
* Belfast
* 37 hours a week
Key Responsibilities
You will be responsible for providing an administrative support service to the full Senior Leadership Team comprising the Comptroller and Auditor General, Chief Operating Officer and 6 Directors.
The principal duties and responsibilities will include -
* Managing Diaries and arranging meetings;
* Dealing with telephone calls, emails and correspondence promptly including appropriate follow up and redirection;
* Providing administrative support to the Comptroller and Auditor General, Chief Operating Officer and 6 Directors as may be required including drafting response to correspondence and data collation
* Taking minutes at various meetings;
* Supporting events and meetings with setup arrangement and hospitality as required;
* Full word processing, spreadsheet and database service;
* Photocopying;
* Providing hospitability as appropriate
* Maintaining and updating knowledge by identification of own training and development needs, updating skills and attending relevant training courses as agreed with manager.
You will also be expected to demonstrate NIAO's commitment to the principles of equality, fairness and diversity in the way in which you deal with others
Criteria
* A minimum of 5 GCSEs at grade C or above to include English Language;
* At least one year's experience of personal assistant/executive assistant duties supporting senior management, gained within the last 5 years.
* Knowledge and practical experience of word processing, spreadsheets and databases; and
* In addition to satisfying the above essential criteria applicants will also be expected to display the following qualities and skills and provide evidence of these at interview.
o Good communication and interpersonal skills;
o A high level of initiative, drive and motivation;
o A high level of confidentiality and discretion
o Reliability under pressure and willingness to accept responsibility;
o Ability to work on own and as part of a team in a busy office
o Well-developed organisational skills
What's in it for you
* Flexitime with core working time of 10am -12pm and 2pm-4pm
* Hybrid working providing up to 2 days WFH per week
* Free on-site car parking and EV charging
* Free on-site gym with changing/shower facilities
* Well-being and games rooms.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.