Your newpany
A public sector organisation is recruiting for an administrator/ receptionist based in Belfast.
Your new role
As the Administrative Assistant & Receptionist, you will act as a key point of contact within the Academic Office, providing essential administrative and front‑of‑house support. Your duties will include:
1. Delivering a professional reception service, responding to enquiries in person, by phone, and via email.
2. Preparing letters, documents, and presentations using standard templates.
3. Maintaining accurate administrative records through data entry, filing, photocopying, and routine record‑keeping.
4. Running scheduled reports and extracting information from internal databases to support operational needs.
5. Verifying information and flagging any inconsistencies or anomalies.
6. Providing administrative assistance across programme, placement, and international activity areas, including mail‑outs, registrations, and general team support.
7. Assisting in organising internal and external meetings/events by coordinating room bookings, catering, and relevant materials.
8. Managing daily tasks effectively and following established procedures for ordering supplies and processing routine paperwork.
9. Working flexibly with other departments when required and contributing to shared team objectives.
This is a varied and people‑focused role suited to someone who enjoys being at the centre of a busy administrative environment.
What you'll need to succeed
To be successful, you should bring:
10. Previous experience in an administrative or reception‑based role
11. Strongmunication and customer‑service skills
12. Excellent organisational abilities and attention to detail
13. Confidence in using databases, Microsoft Office, and general digital systems
14. A proactive and flexible approach to managing workload
15. The ability to follow processes accurately and work as part of a team
16. Amitment to providing a positive and professional service
What you'll get in return
17. Based in Belfast
18. £ per hour
19. Temporary
20. hours per week