The RNBT exists to support Royal Navy Ratings and Royal Marines Other Ranks, including reservists, both serving and served, and their loved ones, through life’s challenges. Established in 1922 under Royal Charter, The Trust continues to provide a lifeline of support: from financial assistance and training opportunities to wellbeing guidance and signposting, as well as accommodation at our Care Homes and Almshouse. The RNBT has a ‘family‑run’ feel and we have carefully created a supportive, friendly and close‑knit team, making it a unique and very special place to work. We are looking to enhance our HR capacity by hiring an HR Administrator to join our team.
About the Role
This newly created role will become part of our small, friendly and effective team, further strengthening capacity and capability to support the organisation’s strategy and growth plans. The role will be based at our HQ in Hilsea, Portsmouth and will provide a wide range of HR support tasks to our 220 employees across various UK sites.
We employ staff across our two care homes and at our headquarters, with some colleagues working fully remotely, so the scope of this role is broad and varied. The HR function is responsible for recruitment, onboarding, training, employee relations, policy development and implementation, and supporting organisational culture and change, with a focus on continuous improvement and maintaining the ethos of our naval heritage and core values.
We are looking for a highly organised and capable administrator, ideally who has worked in an HR or similar setting. The post holder will be able to manage their own time, coordinate priorities and provide reactive as well as proactive administrative support to the HR Manager and the team.
This is a role that requires the highest levels of trust and integrity and will require absolute confidentiality and high levels of attention to detail.
A qualification in Human Resources or People Management or similar would be advantageous but is not essential.
Our hours of work are Monday to Friday 0800 – 1600 (with a 1530 finish on Fridays).
A full job description is available on request.
Key Responsibilities
* Maintain accurate HR records: Manage employee files, update databases, and ensure compliance with data protection and employment law requirements.
* Support recruitment and onboarding: Assist with job postings, coordinate interviews, prepare employment contracts, pre‑employment documentation and facilitate new employee orientation. Support the onboarding and induction process for new starters, supporting our sites to ensure all pre‑employment checks are completed.
* Apply for DBS checks and maintain DBS records to ensure ongoing compliance.
* Support our HR Officers with training and learning & development, sourcing providers, maintaining the central training matrix and learning requirements across The RNBT.
* Assist with updating and maintaining HR systems and databases.
* Manage the HR team diary and employee milestones calendar, ensuring supervisions and appraisals are prompted in good time and management support is given.
* Provide employee support: Respond to HR‑related queries, ensuring confidentiality and professionalism.
* Support HR Audits including right to work checks and compliance.
* Provide administrative support as required.
* Take notes and support meetings as required, provide agenda’s and ensure paperwork is prepared in advance where appropriate.
* Support HR reporting including absence management, sickness and holiday.
* Liaise with payroll to ensure timely and accurate submission of data.
* Respond to routine HR queries from employees and managers as required.
* Assist HR projects: Contribute to initiatives such as policy reviews, training programs, benefits reviews and employee engagement activities.
* Work closely with the communications team to support content collation for staff newsletters and other staff initiatives.
* Ensure compliance with GDPR and internal HR policies at all times.
About You
We’re looking for someone who is:
* Kind and compassionate with an ability to treat all our employees with empathy and respect. We are a nurturing team who aim to help all employees have the opportunity to realise their potential whilst enjoying a happy, positive working life.
* Able to bring existing skills and experience to build the role from the ground up.
* Willing to be flexible and adaptable to help the wider HR team achieve and exceed their operational objectives.
* A great team player, the successful candidate will be values‑driven and be committed to the integrity and transparency of the work ethic of both The RNBT and the HR function.
* Genuinely interested in HR and the employee experience
* Hands on and approachable – willing to support day to day admin and support one‑off projects and tasks.
* A discrete, professional person who is able to maintain confidentiality
* Trustworthy and able to establish meaningful relationships with our employees at all levels and our Trustees.
What We Offer
In addition to a competitive salary, we offer a generous suite of benefits to our employees including:
* Medicash health plan
* 29 days annual leave plus public holidays
* 7% employer contribution pension scheme
* Cycle to work scheme
* Early finish on Fridays
* Free on‑site parking
* Eligible for blue light card
* A values‑driven culture and the opportunity to make a meaningful difference
As a Silver accredited Armed Forces Covenant signatory, we are committed to supporting the Armed Forces community and recognising the value that serving personnel, reservists, veterans, and military families bring to our organisation. We welcome applications from all members of the Armed Forces community and are committed to ensuring fair treatment throughout the recruitment process.
We are proud to be a Disability Confident Committed Employer.
To find out more about working for The Royal Naval Benevolent Trust please contact us at careers@rnbt.org.uk or visit www.rnbt.org.uk.
Closing date for applications is Friday 3 April 2026
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