We are currently recruiting an Admin Officer for our client based in Belfast City Centre, Castlecourt. The successful candidates will be required to start once the vetting paperwork and ANI completed.
Start date: 26th January
Rate of pay: £13.75PH
Duration: 3/29/2026 with possible extension
Hours of work: 37
Key Responsibilities:
The main responsibility of AO is to assist the activities of the Premises Officer in Bruce Street to include –
1. Submitting IT service requests through IT Assist Portal
2. Submitting ATP Requisitions through AccountNI
3. Assisting with daily, weekly and monthly fire safety checks
4. Recording and submitting utility meter readings in Premises Officer absence
5. Submitting Work Order requests to Properties Division
6. Submitting Supplies &Stores requests
7. Greeting contractors on arrival at Bruce Street and ensuring contractors carry out required work
8. Monitoring Work Order spread sheet to ensure timely completion of request
9. Assisting with overseeing car park management
10. Assisting with requests for building passes
11. Assisting with the managing of Multi-Function Devices (Printers) onsite
12. Assisting with collection of confidential waste
13. Recording out of hours callouts by Security Company
14. Assisting with requests for access to building CCTV
15. Managing user access to room booking system
16. Monthly Whistl invoice checks/ liaising with security staff regarding discrepancies
17. Assisting with managing queries regarding temperatures within building
18. Answering general enquiries on premises related issues
19. Assisting with Key Performance Indicators for cleaning and security contracts
20. Assisting with managing changing facility lockers within building
21. Investigating queries fromEstate Management Unit or Supplies &Stores Branch
22. Setting up meeting rooms for interview/meetings
23. Connecting IT equipment in meeting rooms
24. Completion of accident book and subsequent investigation of accidents
25. Accompanying TUS/Dept H&S advisors on H&S survey of building
26. Ensuring legionella preventative measure have been completed and carrying out legionella preventative measures when required
27. Assisting with annual audit of Art Work on loan in building
Essential Criteria applicants must have:
28. 5 GCSE’s including Maths and English (Proof of certs required)
29. 12 months admin experience
30. Excellent IT skills, including use of Microsoft Word and Excel.
31. Excellent communication skills.
Please send your CV via the link or email