HR Administrator
Job Reference: schooltalent/TP/33365/2605
Number of Positions: 1
Contract Type: Full Time Permanent
Salary: £25,990
Working Hours: 36.25 hours per week
Location: Edinburgh
Closing Date: 27/05/2026
Department: Human Resources
Region / Division: ESMS
Job Role: Operational/Professional Services
Role Overview
Erskine Stewart’s Melville Schools are recruiting for an HR Administrator to join the HR team on a permanent basis (subject to satisfactory pre‑employment checks). The role is available immediately, full time, working 36.25 hours per week with a salary of £25,990.
The purpose of the role is to manage the full recruitment lifecycle while ensuring a positive candidate experience. It involves supporting recruiting managers with various recruitment tasks, including candidate screening, interview scheduling, handling pre‑employment checks, maintaining compliance with employment laws, and managing the shared mailboxes and HR records. Additionally, the role supports probation reviews and absence management to support a smooth employee journey.
Key Responsibilities
* Manage the full recruitment lifecycle, ensuring a positive candidate experience.
* Support recruiting managers with candidate screening, interview scheduling, and pre‑employment checks.
* Maintain compliance with employment legislation and internal policies.
* Manage shared mailboxes and HR records.
* Support probation reviews and absence management.
Qualifications & Experience
* Experience in an HR or administrative role.
* Knowledge of employment legislation (desirable).
* Experience using iTrent; payroll experience would be an advantage.
* Strong communication, organisational, and IT skills.
* Ability to multitask and work independently or as part of a team.
* Commitment to high professional standards and continuous professional development.
Eligibility
ESMS is unable to sponsor the employment of international workers in this role. The successful candidate must have an alternative right to work in the UK.
Values & Culture
We seek individuals who embody ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity, and who model behaviours aligned with our pillars of Ambition, Innovation, and Community. ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland. All staff working at ESMS have direct access to young people, therefore all posts within the school are exempt from the Rehabilitation of Offenders Act 1974.
Benefits
Employees get access to a range of benefits including:
* Fee remission from Nursery to S6
* Free school lunches
* Paid moving house day
* Free Sports’ Club membership, including access to pool and fitness suites
* Auto-enrolment in the Scottish Teachers’ Pension Scheme
* Death in service benefit
* Family friendly policies, including enhanced maternity leave
* Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
* Employee Assistance Service
* Cycle to work scheme
* Car leasing salary sacrifice scheme
* Annual professional review process
* Regular salary reviews
* Funding towards professional qualifications
About ESMS
Welcome to the ESMS, a vibrant family of independent schools set in beautiful grounds in the heart of Edinburgh. We offer a co‑educational nursery and junior school, single‑sex twinned secondary education, and a co‑educational sixth form. Our schools are consistently award‑winning, with an educational legacy spanning over 300 years. We value kindness, confidence, resilience, integrity, and curiosity, and we are dedicated to rounded education and continuous innovation.
For enquiries about this position, please contact recruitment@esms.org.uk.
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