Administrative Officer – STORMONT / BELFAST
Pay Rate: £13.75 per hour
Location: Stormont Castle, Stormont Estate, Belfast, BT4 3TT
Start Date: ASAP
Expected Duration: 4th October 2026 with possibility of extension
Working Hours: 9-5 Monday-Friday however the post may require longer hours dependent on business need. Minimum of 4 days in office, Friday is usually work from home.
Requirements: 5 GCSE’S C and Above (Including Maths and English)
Benefits: Flexi, Car Parking, Canteen
Main Duties include:
1. Daily interaction via email, telephone calls and face to face interaction with Officials, Ministers, Special Advisers, MLAs, local representatives and members of the public.
2. To provide administrative support to Private Secretaries, Special Advisers and Diary Secretaries in the co-ordination of the work of the Private Office.
3. Printing, scanning and records management of Ministerial papers as required.
4. Updating Ministerial papers and decisions on the Knowledge Network (KN) system as appropriate and updating and maintaining the tracking systems.
5. Financial administrative tasks including the preparation of required finance returns including creating purchase orders and processing of invoices as required.
6. Assisting the Diary Secretaries with the management of the First Minister, deputy First Minister and Junior Ministers’ diaries as required; ensuring that Ministers’ daily schedule runs smoothly, appropriate briefings are in place, shared with relevant staff and printed in a timely fashion, and all logistical details are covered e.g. accommodation, travel, catering etc
Please note this list is not exhaustive. Provision of any other support to Private Offices and ad hoc administrative duties as required to include printing/shredding, stationery orders etc.
A criminal record will not necessarily be a bar to obtaining a position.
The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.
PLEASE READ THE JOB DESCRIPTION AND REQUIREMENTS CAREFULLY BEFORE APPLYING.
TO APPLY, PLEASE SEND YOUR CV AND EDUCATION PROOF TO: EMILY.BELL@THERECRUITMENTCO.UK