Vacancy Type: PermanentLocation: HMP BarlinniePay Band: Please refer to full job description on SPS career siteSalary: £27,736 Closing Date: Hours of Work: Please refer to full job description on SPS career siteJob Purpose: To provide general administrative services within HMP Barlinnie. The post holder will be responsible for a variety of tasks including but not limited to dealing with internal and external telephone enquiries, answering, and responding to emails, filing and data input and any other general office duties deemed necessary to the role.Responsibilities: Provide professional and confidential administrative support within the department, responding to departmental queries/requests for information and carry out ad-hoc duties as directed by management.Maintain accurate computerised records/databases and reporting on this information as required.Maintain the secure management of paper and electronic files held within the establishment, ensuring a filing system of all records is kept in line with the SPS Document Retention policy. Diary management, meeting room bookings and attending meetings to record and produce an accurate minute where required.Produce various written correspondence to internal and external agencies.To support and provide administrative cover, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.Person Specification SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on these identified as key to role.Qualifications Requirements Minimum of two National 5 (or equivalent) qualifications or higher, including English and Mathematics or relevant administrative experience gained in a similar role and/or environment.Experience Requirements Knowledge Skills Requirements
Strong communication and inter-personal skills with well-developed verbal and written ability.
ESSENTIAL
Ability to prioritise workload to effectively meet strict departmental and organisational deadlines
ESSENTIAL
Competent and experienced in all aspects of administration and Microsoft Office packages (Excel, Word and Outlook)
ESSENTIAL
Experience of recording and producing accurate minutes of meetings
DESIRABLE
Selection Methods Please refer to full job description on SPS career site