Job Specification
HR Administrator - Guildford
Our client is seeking a highly organised and detail-oriented HR Administrator to support our clients busy and dynamic HR function. This is an excellent opportunity for someone with a solid foundation in HR administration who is looking to build a long-term career in a professional and supportive environment.
This role is ultimately to support the Head of HR with effective and efficient admin support for the employee lifecycle with a focus on recruitment, payroll, employee records and operational HR administration
Company Benefits:
* 5 weeks' annual leave plus 3 additional days over Christmas
* All UK bank holidays off
* 6% employer pension contribution
Key Responsibilities:
GENERAL AND ADMINISTRATION
* Prepare initial contracts of employment
* Coordinate induction arrangements with relevant staff for new starters
* Ensure staff training records are up to date
* Liaise with line managers to ensure all staff appraisals and completed in a timely fashion
* Absence monitoring for all staff and preparation of management information reports
* Provide minute-taking support as required
* Assist the HR lead with external compliance-related matters
* Support with the accurate completion of required workforce data returns.
* Participate in staff meetings, training, and other organisational functions as required.
* Keep up to date with changes in employment legislation, guidance, and good practice.
* Engage actively in the performance review process, including evaluating own professional performance and engagement in learning and development
RECRUITMENT
* Absence monitoring for all staff
* Lead and manage end to end recruitment
* Partner with hiring managers to understand their needs and create job descriptions of the highest quality to attract suitable candidates
* Organise interview schedules and support logistical arrangements to ensure a smooth candidate experience
PAYROLL
* Work collaboratively with the financial controller to ensure an efficient payroll process
* Support the preparation of monthly payroll processes including checking and inputting of timesheets, new starters, contract changes and leavers, pay increments and changes to allowances and other salary adjustments
* Undertake appropriate salary calculations for starters, leavers, maternity pay, etc.
EMPLOYEE RELATIONS
* Support the Head of HR with key tasks relating to employee relations including administrative support in relation to investigations, formal disciplinary and grieve meetings as required
Experience and Skills Requirements
Minimum 2 years' experience in an HR administration or HR support role
Strong organisational and time management skills, with excellent attention to detail
Confident communication and interpersonal skills
Discreet and professional when handling sensitive information
Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with HR systems
Educated to A level or equivalent
What You’ll Bring to the Table:
Professional manner and approach
Proven tact and diplomacy in dealing with a range of people
High degree of discretion
Ability to manage multiple stakeholders and build positive relationships
Ability to work independently and part of a team
Promote and uphold the values and ethos of the organisation.
Adhere to all organisational policies, procedures, and risk assessments.
Desirable:
Experience in education, legal, or professional services sectors
CIPD Level 3 or higher (or currently working towards it)
Be familiar with and ensure employment related policies and procedures are applied consistently
Promote and uphold the ethos of the organisation
Perform any other tasks as reasonably required
If you have not been contacted within five working days, then unfortunately on this occasion your CV has not been shortlisted