Job Description
Facilities ManagerMain Purpose of the RoleThe Facilities Manager is responsible for keeping all school sites safe, well-maintained and running smoothly. This includes managing buildings, minibuses, contractors, improvement projects, and health & safety. The role works closely with the Head of Operations to ensure the school environment supports staff, pupils, and the school's long-term goals.
Key ResponsibilitiesHealth & Safety & Compliance
* Act as the school's Health & Safety lead and Fire Officer.
* Make sure all buildings meet legal standards and regulations.
* Carry out and update risk assessments.
* Keep records of fire, water, asbestos, legionella and other safety checks.
* Ensure strong security procedures across all sites.
* Deliver staff training related to H&S and fire safety.
Site & Building Management
* Lead daily maintenance and ensure the school is safe, clean and presentable.
* Coordinate both reactive repairs and planned maintenance work.
* Manage contractors and ensure value for money.
* Record and follow up on building issues through the school's systems (e.g., Parago).
* Oversee grounds maintenance and ensure high cleaning standards.
* Lead refurbishment, renovation and expansion projects.
Daily Operations
* Be the main keyholder and ensure the buildings are opened, locked and secure.
* Handle emergency cleaning if needed.
* Respond to room-booking requests and set up furniture/equipment.
* Carry out basic repairs and check boilers, heating and ventilation systems.
* Be available for emergency call-outs.
Transport
* Oversee school minibus operations.
* Keep vehicles safe, roadworthy and serviced.
* Plan routes and driver schedules.
* Arrange training and insurance for additional drivers.
Budgeting & Procurement
* Manage the facilities budget.
* Monitor spending and make sure the school gets the best value.
* Manage supplier contracts and service level agreements.
* Keep accurate audit trails for all work completed.
Stock & Stores
* Ensure supplies are ordered, stored safely and delivered correctly.
* Maintain stock records and return faulty goods.
* Manage hygiene and hazardous material storage properly.
Safeguarding & Other Duties
* Follow all safeguarding, child protection and school policies.
* Report concerns immediately to senior leaders.
* Maintain confidentiality.
* Promote equality, and a respectful school environment.
* Attend required training and work positively with all staff and external partners.
How Success Will Be Measured
* Quality of project delivery (on time, on budget).
* Reduced maintenance costs.Safety performance (accidents, security breaches).
* Standards of site appearance and functionality.
* Feedback from management and stakeholders.
Essential Qualifications
* GCSE Maths and English (Grade C or above)
* Full, clean driving licence
* Enhanced DBS
Experience
* Experience in facilities or site management
* Experience managing people
* Strong Health & Safety knowledge
Skills
* Good knowledge of building standards and maintenance
* Able to manage projects and contractors
* Practical hands‑on skills (DIY, manual handling, basic repairs)
* Good communication skills
* Strong organisation, time management and attention to detail
* Able to work independently and as part of a team
Desirable
* NEBOSH or IOSH qualifications
* D1 licence
* Trade qualification
* Experience in a school, especially SEN
* Supplier/contract management experience
* First Aid, Fire Marshal training
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