Your new company
Hays are working with a public services organisation to recruit a Personal Assistant/Senior Secretary based in Knockbracken (South Belfast) on a temporary basis.
Your new role
The post-holder will be responsible for providing a full range of administrative and secretarial support functions to Director and Assistant Director Level as required. This will require the planning, prioritising and monitoring of workload to ensure efficiency and accuracy at all times, and will include gathering information, proposing solutions and taking action to solve problems as appropriate.Administrative & Secretarial Support
Delivered comprehensive admin support including correspondence, audio typing, data processing, email and record management.
Prepared agendas and paperwork, maintained diaries, and ensured senior staff were fully briefed for meetings.
Produced high-quality documents, presentations, and reports using Microsoft Office Suite.Communication & Stakeholder Engagement
Managed calls, emails, and correspondence, ensuring timely action and prioritisation of issues
Welcomed guests, arranged hospitality, and maintained professional client-facing standards.
Liaised effectively with internal and external stakeholders across all levelsOffice & Systems Management
Developed and maintained office systems for efficient paper flow and information storage
Monitored supplies and managed orders for office resources.
Coordinated travel, accommodation, events, workshops, and invoice verification.Committee & Meeting Support
Organised and serviced meetings, prepared documentation, and provided minute/note-taking support.
Initiated follow-up actions and contributed to project-related administrative tasks.Staff Supervision & Training
Supervised day-to-day work of staff, ensuring quality and timeliness.
Provided training to junior team members and participated in recruitment panels.
What you'll need to succeed
5 GCSEs including Maths and English AND minimum 2 years' experience in an administrative or secretarial position to include experience of Microsoft Office
Experience with Word-processing, creating spreadsheets, email management, creating databases, PowerPoint presentations
Full UK Driving Licence
Word/Text Processing Level 2 OCR/RSA
Ability to take minutes/ take notes at committee-level meetings
What you'll get in return
£13.57 per hour
Immediate start
Based in Knockbracken
Temporary for at least 6 months with possible extension
Full-time working pattern
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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