Hr administrator

Job Description

At Sweet Project Construction Limited, (SPCL), we work with the data, defence, and energy sectors. We are a comprehensive design, construction and engineering provider, offering services spanning site acquisition, architecture, and refurbishment to client occupancy. In our world, there are no simple projects, only specialist needs and clever solutions.

We are a general contracting business, drawing on over forty years of specialised industry experience to provide excellent service, sustain long-term partnerships and achieve the highest quality outcome for key clients, whilst maintaining financial commitments.

The HR Administrator provides accurate, timely administrative support across the employee lifecycle, ensuring HR systems, documentation and processes are maintained to a high standard.

Job Requirements

• Provide day-to-day administrative support to the People & Performance team, ensuring the smooth running of HR operations
• Act as a first point of contact for general HR queries, responding to internal and external stakeholders and escalating where appropriate (Does not provide HR advice; escalates queries requiring interpretation of policy or employment law to the HR Advisor)
• Maintain accurate and up-to-date employee records within the P-files and HR system (HiBob), ensuring data integrity, compliance with record-keeping requirements, and a reliable source of information for HR reporting and auditing purposes
• Coordinate recruitment administration including interview scheduling, offer documentation and pre-employment checks
  • Administer onboarding and offboarding processes in line with defined procedures, including:
  • Ensuring new starter documentation and induction invites are received by new hires (e.g. online Right to Work checks, forms) and following up where required
  • Supporting and delivering inductions (in-person and online)
  • Ensuring all employee documentation is received in the HR system (HiBob) and moved to the P-files accurately
  • Assist with the offboarding of leavers (letters, system updates, return of company equipment, arranging exit interviews where appropriate)
  • Administer key employee benefits and rewards processes, including:
  • Managing benefits platform accounts and supporting employee enrolment, de-enrolment and queries
  • Providing information on the company’s benefits offering
  • Managing eye care voucher requests and keeping stock levels
  • Manage the People & Performance & HiBob notifications shared inbox’s, ensuring emails are actioned, prioritised, or escalated in a timely manner
  • Coordinate training activities by administering the training platform (Eloomi), including assigning mandatory training and tracking completion
  • Administer employee lifecycle processes (starters, changes and leavers), ensuring all documentation is accurate and compliant
  • Support basic employee relations administration, including notetaking and documentation for ER cases
  • Assist in ensuring HR processes remain compliant with company policies, procedures, and employment legislation
  • Support HR projects and initiatives, including employee engagement activities, training sessions, and recognition programmes

Key Measures

• HR data accuracy (e.g. audit compliance)
• Onboarding completed within SLA
• Inbox response times
• Training completion tracking accuracy

The duties listed are not exhaustive and may be varied from time to time as dictated by the changing needs of the Company. The post holder will be expected to undertake other duties as appropriate and as requested by their manager.

The post holder may be required to work at any of the locations at which the business of Sweet Projects is conducted.

Sweet Projects is an Equal Opportunity Employer. We believe that our success is built on the success of our employees. We are committed to providing a supportive and rewarding work environment that helps our employees to achieve their personal and professional goals.

Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.
We are an inclusive organisation and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

Job Responsibilities

Qualifications

• Working towards CIPD Level 3 (or equivalent), or a willingness to study towards

• GCSE (or equivalent) English and Maths

Experience

• Experience in administration, data entry, or customer service roles, ideally within a corporate or office environment
• Up to 2 years of HR experience, including internships, placements, or entry-level HR roles).

Competencies

• Strong administrative and organisational skills, with the ability to manage HR documentation and systems effectively
• High attention to detail, particularly when handling confidential data
• Strong communication skills, with the ability to liaise with a range of stakeholders
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to prioritise workload and manage multiple tasks effectively
• Strong collaboration skills and effective team member
• Proactive and solution-focused approach
• Strong customer service mindset
• Confidence in using HR systems and learning new tools
• Commitment to continuous learning and professional development

Job Benefits

We offer a wide range of employee benefits including:

• Competitive Salary
• Car Allowance (for eligible roles)
• Competitive pension scheme
• Electric vehicle scheme
• BUPA Healthcare and Cash Plan
• Eyecare vouchers
• Cycle to work scheme
• 25 days Holiday plus Bank Holidays plus Birthday day off

Salary

27000 - 33000 GBP (yearly)