We are seeking a highly talented Office Administrator/Facilities Coordinator to be the face of the Belfast SpotX office and who can immediately contribute and support our team of engineers located in Belfast, Northern Ireland. This is a part time, 6 month contract role, 20 hours a week with potential to become permanent. We are a fast-paced but casual environment with highly talented peers. The most successful team members are versatile, disciplined and enjoy focusing on new challenges.
We don't believe in "culture fit". We believe in you being a genuine human being and pleasant to work with. Sure, we might share a beer at work or after work but you don't have to. You just need to be a contributing member of our team who is thoughtful and wants to do quality work.
Making an immediate impact:
* You will take ownership of and ensure the smooth running of the facilities. This will include but not limited to:-
* Managing all maintenance contracts/upkeep, submit tickets, etc. (electricity & other facilities, cleaners, alarms, etc.)
* Health & safety, fire training/wardens etc
* General office management: ordering office supplies, invoicing, etc
* Willing to engage in whatever office related tasks arise
* Coordinate events, such as Open Houses, career fairs, industry events, Holiday Parties, etc.
* Organise marketing materials
* Assist in the promotion of the business across social media channels.
* Assist in completing and submitting travel and expense reports as needed
* Submit receipts and invoices to Accounts Payable
* Ordering breakfast/snacks for office
* Retrieve mail and route accordingly
* Taking initiative to ensure all things office/ facilities management related get concluded
Needed SpotX'er talents:
* Previous office administration/ facilities coordination experience
* Strong communication skills: in-person, over email and phone
* Proven organizational skills, ability to multitask, plan and prioritise workload
* Aptitude to operate effectively with professionalism in a fast-paced environment
* Prior experience with inventory management, invoicing, ordering, etc.
* Competent with Google or Microsoft office applications
* Fluency in written and spoken English with excellent communications skills
* Demonstrates resilience and ability to work on own initiative
* Demonstrates ownership and accountability
* Demonstrates experience of working in a team based environment
* Ability to build relationships with colleagues and suppliers.
Bonus SpotX'er talents:
* Interest in technology
* Digital Advertising knowledge, exposure and/or experience
* Health, safety and fire training
SpotX Perks:
* Work-life balance
* Work in a fun, casual, team environment
SpotX is the leading global video advertising platform that enables media owners and publishers to monetize premium content across desktop, mobile and connected TV devices.
Visit our About Us page to learn more.