Overview
HR Administrator
Location: Farnborough
Salary: £27,000–£30,000
Contract: Permanent, 35 hours per week (minimum 3 days in the office preferred)
About the Role
The HR & Systems Administrator provides accurate, timely, and professional administrative support to the HR function, ensuring smooth operations across payroll, HR systems, flexible benefits, and recruitment processes. This role is key to maintaining high-quality HR services and supporting employee satisfaction across the organisation.
You will be part of a busy HR team servicing approximately 190 employees in the UK, working closely with colleagues across Finance, Compliance, and the wider business.
Responsibilities
* Input monthly payroll changes: allowances, deductions, pensions, salaries, tax codes, student loans, family leave, bank details, overtime, sickness, new joiners, and leavers
* Peer review payroll and HR inputs for accuracy
* Maintain employee records on HR systems (SelectHR) and ensure data integrity
* Produce monthly and ad hoc HR management reports
* Set up new joiners and manage open flex windows
* Administer lifestyle events and employee changes
* Update leaver status promptly and contribute to the annual flexible benefits project
* Collate CVs, arrange interviews, and provide agency feedback
* Prepare offer letters, contracts, and supporting documentation
* Conduct credit and criminal checks, references, and confirm start dates
* Complete new joiner checklists and ensure smooth onboarding
* Manage family leave processes: maternity, paternity, adoption, shared parental leave
* Issue HR letters and ensure staff changes are accurately recorded in systems
* Maintain sickness records, input into payroll, and run Bradford factor reports
* Complete full leaver checklists and maintain HR filing and scanning
* Support ad hoc HR projects and minute-taking for meetings as required
* Ensure Next of Kin information is updated monthly
* Support the Head of HR with projects and system improvements
Skills & Competencies
* Strong attention to detail and accuracy
* Excellent written and oral communication
* Ability to multi-task, prioritise, and remain organised in a fast-paced environment
* Initiative and decisiveness
* Team player with a customer-focused mindset
* Intermediate Excel skills (VLOOKUPS, PIVOT tables, SUMIF)
* Confidence using multiple IT systems, including Microsoft Office
Experience & Knowledge
* Previous experience with HR, payroll, and/or employee benefits systems desirable
* Experience in a busy department handling multiple systems
* Knowledge of basic HR policy is advantageous but not essential
* Financial services or professional services experience is a plus
Benefits
* Private Medical Insurance (self-cover)
* Income Protection (75% salary for 3 years)
* Life Assurance (4x salary)
* Critical Illness Cover (£50,000 lump sum)
* Pension 5%
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