Social network you want to login/join with:
To provide a high-quality, cost-effective HR service within Colas Rail. To ensure the effective operation of internal administration and recruitment processes, and to provide first line support for HR related queries across the business.
The role requires confidentiality, flexibility, dedication, and commitment, and includes inputting data into numerous HR Systems, key performance indicator reporting, and first point of contact responsibilities for recruitment, onboarding, and HR related queries.
Person Specification
The jobholder will have demonstrable experience as an HR Assistant or Coordinator and be accustomed to operating in a fast-paced environment. Strong customer service and Microsoft Word/Excel skills with attention to detail and the ability to learn quickly are required, along with a willingness to travel occasionally to sites across the UK where needed.
Qualifications/Experience:
* Relevant HR qualification or demonstrable experience
* Excellent communication skills, both written and verbal
* Ability to prioritise work and meet deadlines
* Excellent attention to detail and organisational skills
* Team player with the ability to work on own initiative
* Customer focused
* Highly proficient in Microsoft Office, especially Word and Excel
* Experience of using HR systems
* Basic understanding of HR practices and employment/recruitment legislation
* Experience working as part of a team in a client-focused environment to meet challenging deadlines in a volume-oriented resourcing/recruiting environment
Key Responsibilities
HR Administration:
* Ensure effective delivery of all internal HR administration processes including contract preparation, contractual changes, processing BPSS checks, new starters, probation periods, transfers, MFA triggers, terminations, inductions, and HR data management.
* Provide first-line assistance with HR queries from employees via dedicated phone line and inbox, ensuring matters are dealt with to a high standard.
* Prepare and analyse HR data as required, including monthly board reporting, absence management, and salary survey completion.
* Produce and issue contracts of employment and offer letters, ensuring that eligibility documentation is provided and copies are retained.
* Administer and update HR systems to maintain employee records.
* Support the company's attendance management procedures, including managing sickness certificates, monitoring long-term sickness, and referrals to Occupational Health.
* Participate in HR projects as required, including TUPE processes, employee engagement, policy & procedure reviews, and organisational changes.
* Provide administrative support for the wider HR team as requested.
* Manage the probation review process.
* Process leavers and ensure HR system updates and relevant documentation are sent to employees.
Recruitment:
* Assist the recruitment team and arrange interviews both face-to-face and via Teams.
* Adapt to operational changes as needed to meet organisational requirements.
* Perform any other reasonable duties as required.
Employee Relations:
* Provide HR advice and guidance on all queries, including sickness absence, disciplinary, grievance, maternity/paternity, recruitment, flexible working, and payroll administration.
* Support the Head of HR/HR Manager with employee relations issues such as disciplinary, grievance, sickness absence, occupational health referrals, performance, and attendance management.
HR Systems:
* Provide expertise and support around HRIS to staff across the UK.
* Create and provide reports on HR metrics such as headcount and ad hoc requests.
* Research and resolve system access issues or errors, escalating as necessary.
* Assist with HRIS projects and initiatives.
* Adapt to organisational changes and perform other duties as required.
#J-18808-Ljbffr