Looking to work within a vibrant company, combining 25 years of industry expertise with ongoing investment in cutting edge technology to drive future success? Seeking a role where proactivity is welcomed, with scope to develop and grow?
Viking has an exciting opportunity to join the HR team in our UK office in Leicester. The role is a full time position offering an excellent salary and benefits package and the opportunity to develop your skill set.
At Viking, we provide Office Supplies, Services and Solutions to help our customers work better, whatever their workplace. Serving businesses across all industries and sizes, we offer a single source of the solutions and services our customers need to be more productive, including the latest technology, core office supplies, print and document services, business services, facilities products, furniture, and school essentials.
Only companies which place the customer center stage, innovate to bring added value, and excel in terms of operational efficiency and technological capability will survive and thrive. At Viking, we operate as a trusted and reliable partner to help organisations work more productively, improve efficiencies, reduce cost and increase sustainability - and we intend to thrive and continue to lead our industry for years to come.
Your Job
As one of the primary points of contact in the HR Shared Services team, this role is ideal for an experienced HR Administrator or HR Assistant who has previously worked in a fast-paced HR Team or has knowledge of HR processes.
As one of two HR Administrators, you will be ensuring standards of accuracy and professionalism, completing contractual paperwork, producing MI reporting for the department and key stakeholders from our HCM System (Oracle), you will have excellent written and verbal communication skills, keen attention to detail, and be comfortable using HCM systems.
Your Responsibilities
* Prepare employment contracts, offer letters, variation letters and other documentation.
* Manage new starters and onboarding including: right to work checks, collating new starter paperwork, first day arrangements/inductions.
* Producing scheduled reports monthly and ad-hoc reporting.
* Promote the Employee Assistance Programme, well being calendar and coordinate events and communication to employees.
* Maintain the HRIS system to ensure the timely and accurate processing of employee data including joiners, changes to role, leavers, changes to personal information, holidays and absences (Oracle)
* Responding to HR queries and providing general HR administration.
* Maintaining a high level of confidentiality when dealing with sensitive data.
* Post job descriptions to internal & external websites including our internal intranet
* Managing the team's group mailbox on a daily basis, as well as taking action on all HR queries from the business.
* Supporting HR projects.
* Other HR administration duties as and when required.
Your Profile
* Previous experience in a similar HR role (minimum 12 months)
* Strong administration and communication skills with the ability to multi-task effectively.
* A self-motivated and flexible approach with the confidence to work in a team and alone.
* Previous experience producing absence and diversity statistics for senior management.
* Good interpersonal skills and ability to communicate effectively.
* Ability to prioritise tasks and work to specific time frames.
* Strong attention to detail.
* Good Excel skills (Essential).
* Experienced using Oracle HCM or other people management system would also be an advantage.
What We Offer
* Competitive Salary
* 25 days holiday + Bank Holidays (Rising with service)
* Hybrid Working (3 days per week in office) after probation period
* Excellent Pension Scheme
* Life Assurance 3 x Annual Salary
* Free Onsite Parking
* Discounted Gym Memberships
* Employee Assistance Programme
* Subsidised on-site canteen
* Discounted online staff shop
* Flexible working options available (min 32 hours per week)
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