We are currently looking to recruit a HR Administrator to join our busy HR team supporting the European Vice President of HR and HR Advisor. This is a great opportunity for someone who is looking to progress and have a career within HR. The role will be based in Lincoln however there may be a requirement to travel to other sites from time to time.
Key Areas of Responsibility
To support with all recruitment activities:
* Production of job adverts internally and externally using the Middleby Careers Portal.
* Arranging interviews.
* Raising new starter paperwork via DocuSign and ensuring that any unsuccessful candidates receive feedback.
* To set up new employees the HR and T&A system.
* Production of clock cards for new starters and replacements.
* Supporting with the Onboarding process.
To support with sickness absence management:
* To run a daily absence report to identify who has been absent from work.
* To track return to work forms for those returning to work after absence.
* Notifying managers when someone has triggered the Absence Management Policy.
* Completing KPI's for Production regarding Absence.
Case Management:
* Supporting with invite letters for Disciplinary Mearings, Flexible Working Meetings and Grievance Meetings
Supporting the leaver process:
* Acknowledging resignations and informing payroll.
HR duties:
* Processing of changes to terms and conditions of employment once authorised via the Middleby Careers portal, to send letters / contracts to confirm changes, keeping the HR and T&A system up to date with any changes and notifying payroll.
* Completing HR reporting to Accounts regarding starters / leavers and headcount.
* Administration of the Recognition Scheme and Long Service Awards.
* Keeping Organisation Charts up to date.
* Administration and tracking of the Appraisal process.
* Ensuring that employee files are kept up to date.
* Coordination of the e-learning platform.
* Ensure all audit requests are completed as and when required.
* Ensuring that company policies and procedures are always followed.
* Work flexibly as a full team member by covering for holidays and absence, by role re-allocation and carrying out any other duties, which may reasonably be requested of the role when required.
Qualifications, Knowledge, Skills, Experience
* CIPD level 3 qualification or working towards would be advantageous.
* Prior experience of working in a busy HR administration department.
* Good knowledge of HR processes and the ability to advise managers in accordance with the Company Policies.
* Sound knowledge of Microsoft software, particularly Word and Excel.
* Ability to accurately note take.
* High level organisational and time management skills and the ability to pragmatically assess and manage priorities.
* Ability to deal professionally and empathetically with employees.
* Able to work proactively and on own initiative whilst understanding when to consult or seek advice.