About the Role
This role is a fixed term role for 12-14 months.
The jobholder will have demonstrable experience as a HR Assistant or Coordinator and used to operating in a fast-paced environment. Strong customer service and Microsoft word/excel skills with attention to detail and ability to learn quickly is also required, with a willingness to travel on occasion to sites across the UK where needed.
Responsibilities
HR Administration:
* Ensure effective delivery of all internal HR administration processes including contract preparation, contractual changes, processing BPSS checks, new starters, probation periods, transfers, MFA triggers, terminations, inductions, and HR data management.
* Provide first-line assistance with HR queries from employees via dedicated phone line and inbox including advising on employee benefits and pay queries. Ensuring matters are dealt with to a high standard and in a timely manner.
* Prepare and analyse HR data as required including monthly board reporting, absence management and salary survey completion.
* Produce and issue contracts of employment and offer letters, ensure that eligibility documentation is provided, and copies retained.
* Administer and update the HR systems maintain employee records.
* Support the company's attendance management procedure via proactive management of sickness, i.e.: chasing of certificates; identifying trends, ensuring that relevant return to work interview paperwork is retained, monitoring long term sickness, referrals to Occupational Health etc.
* Assist with development and maintenance of HR policies and procedures including maintenance of HR intranet.
* Involvement in HR projects as required including TUPE processes, employee engagement, policy & procedure review and organisational design/ changes.
* Provide administration support for wider HR team as requested.
* Manage the probation review process.
* Process leavers and ensure the HR system is updated, and relevant documentation is sent to the employee.
Recruitment:
* Assisting the recruitment team and arranging of interviews both face to face and via teams.
* Process the relevant recruitment administration for new starters such as Colas Rail Contract Offer Forms.
* Ensure communication regarding the recruitment process is managed timely and effectively.
* Help with advertising approved vacancies on Colas Rail website.
* Advertise, track and update candidate status as appropriate on HRIS.
* Undertake pre-screening questionaries with candidates if required.
* As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
* Any other reasonable duties as required from time to time.
Employee Relations:
* Provide HR advice and guidance to the business regarding all HR queries, including support on sickness absence, disciplinary, grievance, maternity and paternity, recruitment, flexible working and payroll administration.
* To support the Head of HR/ HR Manager with all aspects of employee relations e.g. disciplinary, grievance, sickness absence including occupational health referrals, performance, managing attendance, flexible working requests.
* To provide administrative support to line managers in HR processes, including note taking at formal investigations or meetings.
HR Systems:
* Providing a centre of HRIS expertise and support network to the company’s staff around the UK.
* Create and provide reports to the wider HR team on our HRIS such as headcount reports and other ad hoc reports as requested.
* Facilitating training sessions for colleagues of various levels across the business in order to promote optimal use of the system.
* Research and resolve any system access issues or errors in process, escalating to the global systems team as necessary.
* Assist with HRIS projects/initiatives as needed.
* As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
* Any other reasonable duties as required from time to time.
Qualifications:
* Relevant HR qualification or demonstrable experience
* Excellent communication skills, both written and verbal
* Ability to prioritise work, and achieve deadlines
* Excellent attention to detail and organisational skills
* Team player with an ability to work on own initiative
* Customer focused
* Highly proficient user of Microsoft Office, especially Word and Excel
* Experience of using HR systems
* Basic understanding of HR practices and employment/recruitment legislation
* Experience of working as part of a team in a client-focused environment to meet challenging deadlines in a volume orientated resourcing/recruiting environment
Equal Opportunity Statement
Colas Rail is committed to diversity and inclusivity in the workplace.
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