Overview
We are recruiting on behalf of a highly regarded financial services firm based in Central London who are seeking an experienced Office Manager & HR Administrator to join their team on a 12-month maternity cover contract. This role could become permanent.
This is a varied and hands-on position combining HR administration, office management, operations coordination and stakeholder support, offering the opportunity to play a key role in ensuring the smooth day-to-day running of a fast-paced and collaborative office environment.
The role will suit a proactive and highly organised professional who enjoys balancing people-focused responsibilities alongside operational and business support activities.
Key Responsibilities
HR Administration & People Operations
* Manage end-to-end recruitment coordination and candidate processes
* Oversee onboarding and offboarding, including HR system administration
* Maintain employee records, annual leave and absence tracking
* Coordinate performance reviews and feedback processes
* Support training coordination and employee development activities
* Assist with HR policy updates and employment compliance processes
* Support Skilled Worker sponsorship administration where required
* Organise employee engagement initiatives, team events and offsites
Office & Operations Management
* Oversee daily office operations and main company inbox
* Manage supplier relationships, contracts and office procurement
* Coordinate travel arrangements, meetings and client hospitality
* Liaise with external IT providers and support technology projects
* Monitor operational budgets and identify cost efficiencies
* Manage office inventory, insurance renewals and equipment lifecycle
* Support business continuity, health & safety and GDPR processes
* Assist with operational improvement and digital process initiatives
About You
The successful candidate will be an organised and confident professional with strong interpersonal skills and the ability to work closely with senior stakeholders in a fast-moving environment.
You will ideally have:
* 4+ years’ experience in Office Management, HR Administration or Operations roles
* Experience supporting recruitment and employee lifecycle processes
* Working knowledge of UK employment law and HR best practice
* Strong organisational and project coordination skills
* Experience managing suppliers and external service providers
* Confidence managing multiple priorities and deadlines
* Excellent communication skills and a proactive approach
* Strong Microsoft Office skills (Excel, Outlook, PowerPoint)
Desirable experience
* Professional or financial services environment
* Skilled Worker sponsorship administration
* Exposure to IT coordination or cybersecurity processes
* Experience with expenses or finance systems (e.g. Xero)
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