Job Overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for the detailed job description of the role.
Main duties of the job:
Are you looking to start or develop your career in HR? Join our Medical HR team as a Medical HR Administrator, where you’ll play a key role in supporting the recruitment, onboarding and ongoing contractual changes of doctors and consultants within the Trust. Previous recruitment or HR experience is not essential. This role would suit someone looking to start a career in HR, with full training and support provided to help you develop within the role.
We offer a flexible working pattern and these hours can be undertaken across fewer days with longer shifts, or spread across shorter days, depending your preference and service needs.
In this varied and rewarding role, you’ll help ensure a smooth and efficient recruitment journey, from pre‑employment checks through to issuing contracts and supporting payroll processes, all while ensuring compliance with NHS standards and Trust policies. Your work will directly support the timely appointment of staff, helping to maintain high‑quality patient care across the organisation.
You’ll work closely with a supportive team of Medical HR colleagues, including administrators and coordinators, as well as Medical Staffing teams across the Trust. Reporting to the Medical HR Team Leader and Medical Senior Recruiter, you’ll be part of a collaborative and approachable team that takes pride in delivering a reliable, accurate, and helpful service to colleagues across the organisation.
Working for our organisation
University Hospital Southampton is one of Englands largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
At UHS, we’re committed to providing a flexible working environment where possible, whether you are balancing family, study, or your wellbeing with your career, so you can help our patients.
We proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti‑racist, anti‑discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Detailed Job Description And Main Responsibilities
* Supporting the end‑to‑end recruitment process, from pre‑employment checks through onboarding new starters, ensuring everything is completed accurately and on time.
* Managing high volumes of candidate data across HR systems such as ESR and TRAC, ensuring information is processed accurately, kept up to date, and meets strict compliance standards.
* Applying a high level of attention to detail when reviewing payroll related processes and documentation.
* Working closely with recruiting managers, applicants, and colleagues to provide clear advice and a responsive, customer‑focused service throughout the recruitment and employment journey.
To be successful in this role, you’ll need to demonstrate:
* Experience working in a data‑heavy or administrative role, with excellent attention to detail and the ability to process information accurately.
* Confidence using IT systems and Microsoft Office, with experience of data entry and working with databases.
* Strong organisational skills and the ability to manage a high‑volume workload, prioritising tasks effectively to meet deadlines.
* Excellent communication skills and enjoyment of working as part of a team to support colleagues and provide a helpful, professional service.
Person specification
Qualifications, Knowledge And Experience
Essential criteria
* Good standard of general education (i.e. 5 GCSE’s, including English and Maths, or equivalent level of qualification).
* Experience of data entry.
* Experience in an administrative environment.
* Ability to communicate sensitive and complex information both internally and externally.
* Ability to work to tight deadlines, organising and prioritising own workload, seeking advice and referring when appropriate.
* Accuracy and attention to detail.
* Ability to work in a team and be a ‘team‑player.
* Ability to take ownership/responsibility.
* NVQ 3/A Level qualification (or equivalent) in a business‑related subject or equivalent knowledge through relevant experience.
Desirable criteria
* Previous experience in a customer facing role.
* Use of Word, Excel and complex databases to an intermediate level.
* Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system.
* Recent experience in a complex administrative environment.
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