Job Description
Legal Personal Assistant - Dispute Resolution & Litigation
Experience Level: Intermediate
Contract: Permanent
Working Pattern: Full-time
Location: Belfast
The Opportunity
We are seeking an experienced and highly organised Legal Personal Assistant to support Legal Advisors within a busy Dispute Resolution and Litigation team based in Belfast. This is a pivotal role requiring initiative, precision and a proactive mindset. You will deliver a full PA service, ensuring the smooth day‑to‑day operation of the team, while also providing support across the wider UK practice when required.
This role is ideal for a motivated individual who thrives in a fast‑paced legal environment, takes ownership of their workload, and consistently delivers a high standard of support.
About the Organisation
This is a leading UK law firm recognised for delivering outstanding client service, commercial insight and innovative legal solutions. With offices across the UK and Europe, the firm works with ambitious organisations across a wide range of sectors.
The firm is committed to creating an inclusive, supportive and high‑performing culture where people are encouraged to be themselves and succeed together. Employees benefit from a collaborative working environment, high‑quality work and a comprehensive, flexible benefits package designed to support both professional and personal wellbeing.
Key Responsibilities
PA & Administrative Support
* Proactive diary management, identifying and resolving scheduling conflicts
* Organising meetings, travel, accommodation and events
* Preparing, drafting and issuing correspondence for approval
* Completing digital dictation including emails, documents, attendance notes and reports
* Managing incoming post, scanning to the case management system and circulating appropriately
File & Compliance Management
* Opening new matters and preparing engagement documentation
* Completing file opening forms and liaising with central compliance teams on conflicts, KYC and AML checks
* Maintaining client files, archiving and off‑site storage coordination
Financial & Billing Support
* Collating and managing financial data and reports
* Monitoring financial hygiene, including WIP and aged debt reporting
* Raising invoices, chasing payment and processing expense claims
* Ensuring timely payment of third‑party invoices (e.g. counsel, experts, process servers)
Business Development & CRM
* Supporting business development activity and maintaining accurate records
* Updating the firm’s CRM system with client contact information and BD activity
Team Support
* Providing cover for PA absences across the wider Dispute Resolution and Litigation team
* Supporting multiple Legal Advisors and managing competing priorities effectively
Skills & Experience
Essential
* Previous experience as a Legal PA supporting Partners and Legal Advisors
* Northern Ireland litigation experience
* Exceptional organisational skills with strong attention to detail
* Ability to work independently, using initiative and sound judgement
* Strong upward management skills and the confidence to manage expectations
* Excellent keyboard and document production skills
* Strong knowledge of Microsoft Word, Outlook and Excel
* Experience using digital dictation
* Ability to remain calm, flexible and effective under pressure
Desirable
* PowerPoint experience
* Experience supporting business development activity
* Familiarity with CRM systems
Personal Attributes
* Highly organised, methodical and efficient
* Professional, approachable and service‑driven
* Strong communication and listening skills
* Adaptable and comfortable working across multiple stakeholders
* Willing to embrace new technology, including AI‑powered productivity tools
* A collaborative team player who thrives in a high‑performing environment
For more information please reach out to Phil Doherty @ VANRATH
For more information please reach out to Phil Doherty @ VANRATH
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