Job Description
37 hours per week, Permanent either 8am - 4pm or 9am - 5pm Monday to Friday
Provide administrative support for the completion of effective support services in the running of the organisation. Provides point of contact for staff ensuring information flows are effective. You must be willing to work on any site.
Administration
Provide General Administrative support
* Provide a service to receive and pass on, to the appropriate person, all enquiries and incoming telephone calls using appropriate communication skills for satisfactory resolution
* Deal with incoming email
* Deal with incoming/out-going mail
* General production of documents
* Stationery ordering
* Filing
* Cover for administrator absence on other sites as and when required
HR AdministrationProvide specific HR Administrative Lifecycle support
* Will assist in maintaining the Human Resource database and employee records and files
* Administration of monthly payroll by ensuring all required data is collected and processed in a timely manner, including processing of timesheets, overtime, expense claims, leave of absences and sick absence.
* Ensuring administration for job changes, transfers and leaver information is updated on the HR system, including amending and issuing contracts and supporting documentation as required.
* Completing reference requests for ex-employees, and other references (e.g. for mortgage or rental purposes).
* Recording sickness and other absences and processing changes made on the HR system.
* Input and maintain all staff records and personnel information on Arbor and the HR payroll system, ensuring changes are actioned in a timely manner.
* Obtain and chase GP certificates as necessary.
* Maintain monthly absence monitoring data in a timely manner for HR officer reporting.
* Monitor absence triggers, set dates and distribute relevant paperwork.
* Download and distribute annual Salary Statement.
* Dealing with basic HR queries from colleagues.
* Assisting with current HR project work.
* Other administrative duties as required by the HR officer.
* Gather data and create reports as required surrounding lifecycle data, compliance, absence management and offboarding.
* Undertake staff data collection and recording using various systems
* Will be positive, friendly and flexible in their approach.
* Maintain the Single Central Record, ensuring that all DBS checks are up to date and process renewals.
* Will adhere to confidentiality and the Data Protection Act and will work with sensitive information in an appropriate manner.
Occasional travel to other local sites as and when required,