Your newpany
We are recruiting for a temporary administrative assistant for an immediate start. This role is based within a charity in Belfast City Centre. The position is part-time 3 days per week.
Your new role
This role is integral to supporting recruitment, learning and development, and HR administration processes, ensuringpliance and best practice across all activities.Key Responsibilities
1. Manage the end-to-end recruitment and resourcing process for vacancies up to line management level, including volunteer recruitment, using cost-effective and best-practice methods.
2. Prepare and deliver monthly HR reports on recruitment, learning and development, and other ad hoc reports using HR database reporting tools.
3. Coordinate and record monitoring returns to ensure accuratepletion of annualpliance reports.
4. Produce training support materials for learning interventions as directed.
5. Provide administrative support for learning and development activities.
6. Maintain accurate data on HR and Finance systems and generate reports as required.
7. Update and manage employee records and personnel files.
8. Organise and maintain HR and Finance filing systems.
9. Ensurepliance with all financial, HR, and corporate responsibilities relevant to the role.
10. Apply organisational policies and procedures, particularly those relating to Health & Safety and Equal Opportunities.
What you'll need to succeed
11. Option 1:
Five GCSEs / O’ Levels (or equivalent), including English and Maths at grade C or above, plus a minimum of one year’s experience providing effective administrative support in an office environment.
OR
12. Option 2:
At least five years’ experience delivering effective administrative services in an office environment.
Skills and Experience
13. Strong organisational skills demonstrated within an office setting.
14. Excellent interpersonal andmunication skills (both verbal and written), with proven experience handling high volumes of telephone calls during peak periods.
15. Experience engaging with both internal and external stakeholders.
16. Ability to manage confidential information in both verbal and written formats.
17. Skilled in handling sensitive situations with empathy and professionalism.
18. Demonstratedmitment to accuracy and attention to detail in all tasks.
19. Proficiency in Microsoft Office applications.
20. Experience entering data into organisational case management systems and related applications.
What you'll get in return
21. £ per hour
22. Immediate start
23. Part time hours, full days Monday, Tuesday, Thursday
24. 12 weeks with possible extension