Belfast, Northern Ireland, United Kingdom
Job Title: Personal Assistant to Managing Director
Reporting to: Managing Director
Role Overview
We are seeking a highly organised, trustworthy, and discreet Personal Assistant to provide comprehensive support to the Managing Director. This role requires exceptional attention to detail, strong judgement, and the ability to handle sensitive information with the utmost confidentiality.
The successful candidate will act as a reliable gatekeeper, ensuring the Managing Directors time, communications, and priorities are managed seamlessly.
Key Responsibilities
Provide day-to-day personal and administrative support to the Managing Director.
Manage a busy and dynamic diary, scheduling meetings and appointments with precision.
Handle confidential correspondence, documents, and communications with discretion.
Act as a first point of contact, filtering and prioritising emails, calls, and requests.
Coordinate travel arrangements, itineraries, and accommodation.
Prepare meeting agendas, notes, and follow-up actions.
Liaise professionally with senior stakeholders, clients, and internal teams.
Support both business and occasional personal tasks with sensitivity and sound judgement.
Anticipate needs, solve problems proactively, and maintain strict confidentiality at all times.
Key Skills & Experience
Proven experience as a Personal Assistant, Executive Assistant, or similar role.
Exceptional organisational and time-management skills.
High level of discretion, integrity, and professionalism.
Strong written and verbal communication skills.
Ability to handle sensitive matters calmly and confidentially.
Proactive, detail-oriented, and able to work independently.
Comfortable working in a fast-paced, high-trust environment.
Proficient in Microsoft Office and/or Google Workspace.
Personal Attributes
Discreet, dependable, and emotionally intelligent.
Polished and professional in all interactions.
Calm under pressure with excellent judgement.
Loyal, trustworthy, and respectful of boundaries.
Why Join
This is a unique opportunity to work closely with the Managing Director in a trusted role, offering exposure to strategic decision-making while being a key pillar of operational support.
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