Operations Specialist
Onsite Monday - Friday (9:00am - 5:30pm)
Based in Belfast City Centre
About Reperio Human Capital
Reperio Human Capital is one of Ireland's leading specialist IT recruitment consultancies, partnering with innovative technology companies and high-growth businesses across Ireland and the USA.
About the Role
The Operations Specialist will support the day-to-day operational infrastructure of our business, ensuring recruitment operations, contractor administration, invoicing workflows, and internal systems run efficiently and effectively.
While the role includes support with invoicing follow-ups and credit control administration, the primary focus is operational coordination, business support & managing vendor agreements & renewals.
Whilst focusing on our Belfast operation, significant attention will be on our US operation, so some travel (1-2 times per year) may be required, as we seek to grow our US operation.
Key Responsibilities
Operations & Business Support
* Support the day-to-day operational running of the business
* Coordinate contractor onboarding, compliance checks, and documentation
* Manage contracts, vendor agreements & renewals.
* Maintain accurate CRM and recruitment system data
* Assist with contractor administration and timesheet processes
* Support recruitment consultants with operational tasks where appropriate.
* Help improve internal processes and operational workflows
* Ensure compliance with internal procedures and client requirements
* Support general office administration and business coordination activities
Invoicing & Credit Control Support
* Support the Finance Manager with invoicing administration
* Follow up outstanding invoices and client payments
* Maintain debtor tracking records and payment updates
* Liaise professionally with clients regarding payment queries
Systems & Reporting
* Maintain operational trackers and internal reporting documents
* Support CRM and system updates
* Support process improvement and operational efficiency initiatives
Skills & Experience
Essential
* Previous experience in operations, administration, recruitment support, or business coordination
* Previous experience with invoicing or credit control.
* Strong organisational and multitasking skills
* Excellent communication and relationship management ability
* Confident following up with clients regarding invoices and outstanding payments
* High attention to detail and strong administrative capability
* Experience using CRM or business systems
* Ability to work effectively in a fast-paced commercial environment
What We Offer
* Competitive salary based on experience
* Career progression opportunities within a growing consultancy
* Opportunities to travel to our US office on occasion
* Healthcare & Life Cover benefits
* Regular office social events and international teambuilding trips
* Supportive and collaborative working environment
* Modern office environment in Belfast, with onsite gym & changing facilities.
Reperio Human Capital acts as an Employment Agency and an Employment Business
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