About the Role
This is an exciting opportunity for an experienced HR administrator to join a growing business. The HR Administrator will provide a full HR and Payroll administration service to the HR department and stakeholders, acting as a first point of contact for HR related enquiries ensuring that the HR department is able to complete its tasks and functions effectively.
Working Hours
37 hours per week: 8:30am-5pm Monday–Thursday and 1pm–finish on Friday. Hybrid working (typically 3 office days and 2 home working days per week). Based in our RYBKA Edinburgh office with regular travel to our Glasgow and London offices.
Key Responsibilities
Employee Records/Data Management
* Maintain accurate and up-to-date employee records, including personal information, employment contracts and sickness data.
* Ensure Sage data for client groups is accurate and up to date at all times.
Recruitment & Onboarding
* Assist with the recruitment process by guiding managers on the process, supporting with interviews (up to job level 5) and assessment days when required.
* Coordinate the onboarding process for all new hires, support managers through the process and ensure all necessary documentation is completed.
* Ensure probationary reviews are completed on time and records in Sage are up to date and accurate, flagging concerns and issues to the HR Advisor/HRBP.
HR Administration
* Prepare and administer HR related documentation including, but not limited to offer letters, employment contracts, induction packs and change letters.
* Manage the HR and personal email inbox ensuring timely and professional responses.
* Liaise with the Payroll Department to ensure correct management and recording of remuneration, compensation and benefits.
Occupational Health
* Coordinate Occupational Health provision within client group.
* Ensure new starter medical assessments are completed and addressed accordingly.
* Raise management referrals on the request of the HR Advisor / HRBP.
Other HR Support
* Facilitate sickness absence management reviews with line managers.
* Support the HR Advisor / HRBP with low-level investigations, including grievance and disciplinary.
* Assist with the administration and running of the performance management process.
* Participate in, and support the wider HR team with specific HR projects and process improvement.
Qualifications
* Proven and relevant HR administrative experience is essential.
* Experience of working independently using own initiative to complete tasks and projects is essential.
* Advanced IT skills relating to Microsoft Office (Excel/PowerPoint & Word). Experience of using an HR database would be advantageous.
* Strong organisational skills and ability to prioritise workloads, work to specific deadlines is essential.
* Excellent verbal and written communication skills.
* Numerate and good levels of detail and accuracy in word.
* Entry level HR/CIPD qualification would be advantageous.
Personal Attributes
* Excellent communication skills.
* Approachable and trustworthy.
* Open to change and personal growth and development.
Benefits
* Competitive salary.
* Holiday allowance starting at 26 days per annum plus bank holidays (pro rata for part-time roles).
* Flexible and Hybrid working options (role dependent).
* Life insurance – 4 x annual salary.
* Enhanced Company Pension scheme.
* 24/7 free and confidential Employee Assistance Programme.
* GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
* BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
* Family friendly policies including Enhanced Maternity/Paternity.
* Bike2work scheme.
* Long Service Awards.
* Developing our people is important to us – we support and encourage development by offering ongoing professional development and training.
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